What are the responsibilities and job description for the Executive Assistant to the Vice President of Development position at Wellesley College?

At Wellesley, our mission is to deliver an outstanding liberal arts education

to women who will make a difference in the world. Our collaborative

community, comprising faculty, students, staff, and alumnae, is guided by

our shared values. We champion intellectual discovery and excellence,

uphold gender equality as foundational to progress, affirm diversity as

crucial to educational excellence, value connection and community, empower

individuals for social change, and commit to integrity and academic freedom

in our pursuit of knowledge. Join us in this transformative journey!

When applying for the position, please ensure a thorough review of the job

details. If you are an internal employee, kindly utilize the internal portal on

Workday for your application. Prepare a comprehensive resume / cv and cover

letter for upload. Acceptable formats for these documents are either PDF

pdf) or Word (.doc).

Job Posting Title

Executive Assistant to the Vice President of Development

Job Description Summary

Administrative Non-Exempt

Job Description

Responsible for providing high level administrative support to the Vice President and the Director of Principal Gifts, including composing and editing letters and emails; preparation of confidential correspondence and reports; serving as a point person for internal and external stakeholders; maintaining the Vice President's calendar; coordinating meetings, travel, and reimbursements; managing other major projects as needed.

Primary Position Responsibilities :

Calendar and Travel Management

Maintain calendar
Coordinate meetings, including compilation of agenda items and necessary document; Utilizes high priority (vs. low priority) requests
Arrange room reservation, room set-up, and materials for meeting
Reserve and book all travel including transportation, lodging, registration, etc.
Complete travel authorization forms and travel expense reports
Prepare travel packets, including itineraries, briefings, and other supporting materials

Internal and External Stakeholder Communication

Assist Vice President and Director of Principal Gifts in composting and editing letters and emails as well as preparing and corresponding with a range of groups, including high level administrators within the College, high profile alumnae / parents / trustees / donors, and external partners

Prepare materials and reports for Board meetings, stakeholder presentations, etc.

Research data and information for upcoming projects or initiatives

Record notes of all staff meetings, leadership team meeting, and other meetings as necessary

Maintain high level of diplomacy in all communication

Fundraising Support

supports all activities involved with the cultivation, solicitation and stewardship of top leadership gift prospects and donors

Debriefs with VP and the Director and creates and enters contact reports and communicates pertinent information to others

Office Coordination and Document Approval

Approve staff timesheets

Coordinate and maintain staff vacation calendar

Coordinate annual staff planning meetings

Basic Qualifications :

Education Required

Bachelor's degree preferred

Experience Required

7-10 years of progressive administrative office experience

Skills and Abilities :

Excellent interpersonal skills - excellent judgment, diplomacy and sensitivity regarding confidential information

Excellent writing, editing, and proofreading skills

Knowledge of Microsoft Office including Word, Excel, Powerpoint; knowledge of database programs

Highly organized / good time management - ability to handle multiple priorities simultaneously

High tolerance for ambiguity and changing priorities

Flexibility and a good sense of humor.

Commitment to the mission and goals of Wellesley College

Company Description

Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.

Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.

Exceptional Benefits Package : Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.

Commuting and Transportation : Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.

Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.

Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees

Work / Life and Wellness : A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.

Professional Development : Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.

Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.

Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Worker Sub-Type

Administrative

Time Type

Full time

EEO Statement

At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum . Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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