What are the responsibilities and job description for the Executive Assistant position at WELLNESS TOGETHER?
Job Details
Executive Assistant
Job Title: Executive Assistant to Director (Hybrid)
Hours: 30 hours per week
Pay: $25-$30 per hour
Location: Roseville, CA
About Wellness Together
Wellness Together is the leader in school-based mental health services, supporting students, parents, and educators. We are a mission-driven organization committed to improving mental health access for all. We champion diversity, equity, and inclusion, and strive to create an environment where every employee feels respected and supported.
Join Wellness Together: Make a Difference in Mental Health, While We Support You
Summary of Position
The Executive Assistant provides high-level, confidential administrative support to the office of the Director and other senior executives. Duties may be clerical, administrative, or project-based and include scheduling travel, arranging meetings, handling information requests, preparing presentations and reports, and communicating with other members of the senior executive team. This position requires a high level of diplomacy, confidentiality, and discretion.
Our Employee Value Proposition
- Mission-Driven Work: Be part of a team dedicated to improving mental health access for all, particularly students. Contribute to a mission that prioritizes diversity, equity, and inclusion. Our mission guides our work, not profits.
- Supportive and Inclusive Culture: Experience a workplace that values your unique background and perspectives. We champion cultural competency and strive to create an environment where every employee feels respected and supported.
- Commitment to Growth: Benefit from ongoing professional development opportunities. Enhance your skills and knowledge in the mental health field.
- Work-Life Harmony: We understand the importance of self-care, especially in the mental health field. Expect a supportive environment that encourages a healthy work-life balance.
- Competitive Compensation and Benefits: Receive a comprehensive package that recognizes your contributions and supports your well-being.
About the Role
- Executive Support: Manage and maintain complex calendars, schedule meetings, arrange travel, prepare presentations, and handle confidential information with discretion.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, efficiently managing multiple email inboxes, responding to inquiries, and communicating urgent requests to the Director.
- Project Management: Plan, coordinate, and ensure the Director's schedule is followed, acting as a "barometer" to keep them informed of upcoming commitments, responsibilities, and relevant organizational issues.
- Meeting & Event Coordination: Schedule and coordinate meetings and events, handling logistics such as agendas, materials, and note-taking.
- Research & Reporting: Create, collect, and complete data reports, and conduct research as needed to support the Director and senior executives.
- Special Projects: Take on a variety of special projects as assigned, demonstrating a proactive and solution-oriented approach.
About You
- Exceptional organizational skills: You thrive in a fast-paced environment, effectively managing multiple tasks and competing deadlines with a strong sense of prioritization.
- Detail-oriented and quality-driven: You possess an eye for detail and are committed to producing accurate, high-quality work.
- Proactive problem-solver: You anticipate needs, identify opportunities for improvement, and confidently propose creative solutions.
- Excellent communicator: You have excellent written and verbal communication skills, enabling clear and effective communication with diverse individuals and teams.
- Tech-savvy: You're proficient with Google Suite, MacOS, Asana, and Zoom, and can quickly adapt to new technologies.
- Discreet and trustworthy: You understand the importance of confidentiality and exercise the utmost discretion when handling sensitive information.
- Team player: You collaborate effectively with colleagues, contributing to a positive and supportive work environment while also being able to work independently.
Qualifications
- Bachelor's degree in a relevant field preferred; Associate degree with equivalent work experience considered.
- Two years of experience in an administrative or office management role preferred.
- Familiarity with HIPAA/FERPA guidelines is a plus.
Benefits
- Dental insurance
- Vision insurance
- Retirement plan
- Employee Wellness Program
Wellness Together is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Qualifications
Salary : $25 - $30
