Accounts Receivable Specialist I

Provide financial, administrative and clerical services related to Accounts Receivable functions to ensure effective, efficient and accurate financial and administrative operations while complying with established policies and procedures.

• Invoicing - Responsible for verifying the delivery of product and billing customers and/or distributors in a timely and accurate manner. Issue credit invoices, central bill invoices, consolidated invoices and bill misc. charges as applicable. Responsible for answering questions, resolving disputes and providing solutions to internal and external customers and/or distributor inquiries.
• Cash Receipts - Responsible for applying payments to accounts accurately and closing the appropriate invoices. Verifies cash applications and researches discrepancies. Works with customers and/or distributors to resolve disputes.
• Collections - Make contact in a professional manner with all levels within the customer and/or distributors organization regarding delinquent accounts and collection of payment schedules and/or resolve errors causing payment delinquency. Work cohesively with the sales team to resolve and/or improve the payment process.
• Deductions/Adjustments - Create invoice adjustments as needed within the corporate policy approved limits. Create deduction claims and assign to appropriate claims coordinator.
• Deposits - Prepare daily desktop deposits, wire deposits, and import daily electronic deposit files. Verify that electronic deposits import correctly at month end.
• Customer Account Set up and Maintenance - Perform customer and/or distributor account set-up and maintenance in the Oracle database timely and accurately. Ensure proper documentation is provided and approval has been given. Maintain customer master files, authorization tables and additional set ups as needed. May assist the credit analyst and/or credit manager as needed when gathering bank, trade, financial or additional reference material.
• Projects - May participate in special projects, process improvement initiatives and/or may serve as a resource to test new systems or processes to enhance company and department productivity and continued process improvements.
• Team Resource - May serve as a resource to assist other team members by cross-training, answering questions, providing solutions, and/or serving as back up as needed.

In addition to the responsibilities listed above, other duties may be assigned by your supervisor, as dictated by business necessity.

• High school diploma. Prefer Associates Degree, in Accounting, Business or Related field or equivalent work experience. Previous experience in Credit or Accounts Receivable preferred.
• Prefer 3-5 years of accounting experience or Credit/Accounts Receivable experience.
• Knowledge - Proficient with Microsoft Office; intermediate skills with Microsoft Excel and prefer experience with Oracle applications.
• Skills - Excellent organizational skills coupled with strong communication and customer service skills. Accurate and effective problem solving/analytical skills. A strong eye for detail. Possess skills to handle stress, negotiate, and manage conflict.
• Abilities - Ability to multi-task, work independently and determine priorities. Must be adaptable, proactive and able to respond quickly to departmental demands. Ability to work well within a close-knit team environment and work in a cross-functional work environment.

Wells Enterprises is an EEO/AA employer M/F/Vet/Dis