What are the responsibilities and job description for the PROJECT COORDINATOR position at Wells?
GENERAL DESCRIPTION:
The Project Coordinator is responsible for assisting sales and estimating directing and coordinating all aspects of projects in a safe, timely and cost-effective manner while meeting or exceeding the customer’s needs
WHY WORK FOR US?
At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results.
In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better.
WHAT WE HAVE TO OFFER:
Wells values our employees and is committed to providing a competitive and comprehensive benefits package.
- Health, dental and vision insurance
- Paid premiums for short- and long-term disability, and life insurance
- Wellness Incentives
- Paid holidays
- Flex spending for medical and daycare
- Health savings account (HSA)
- 401(k) plan with profit sharing
- Access to Nice Healthcare
- Employee Assistance Program
- Paid Time Off (PTO)
- Wishbone Pet Insurance
- Critical Illness Benefit Plan
- Accident Insurance Plan
- Voluntary Hospital Indemnity Plan
Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative.
Other benefits include Health and Family Care leave for both union and non-union employees.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Assist sales and estimating with preparing proposals for projects.
- Prepare new job set-up into CRM
- Contract follow-up when needed with customers.
- Assist with prequalification paperwork for pre-bid sales and updates.
- Preparation of bonds for projects.
- Downloading project documents and electronically filing.
- Assist with reviewing Dodge leads and update tracking system.
- Preparing Weekly reports for sales as needed
- Review and understand the estimate, drawings and bid documents.
- Contact customers as requested by sales and estimating for coordination purposes.
- Review scope of work, compile and manage schedule. Assist in defining the Company’s responsibility to the project.
- Assist with organizing kick-off and closeout meetings with all key personnel, include outside representatives.
- Coordinate subcontractors’ involvement in the scope of work; coordinate the timely issuance of proposals and scope of work.
EDUCATION, SKILLS, AND ABILITIES REQUIRED:
- Office management experience in the construction industry, bachelor’s degree in business, architectural, civil or structural engineering, construction manager or related field preferred.
- Ability to read and understand architectural and structural drawings and specifications.
- Strong organizational skills, ability to handle multiple tasks and excellent verbal/written communication skills.
- Effective planning and analytical skills with an attention to detail. Strong desire to provide outstanding customer service.
PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS:
- Ability to sit or stand for extended periods of time.
- Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.
- Visual acuity and ability to read small print.
- Hearing acuity and ability to communicate effectively with others.
- Ability to lift and move office supplies and equipment.
- Mobility and ability to move around the office as needed.
WORKING CONDITIONS:
- Minimal risk of exposure to unusual elements.
- Minimal risk of safety precautions.
- General Office Environment
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.
Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities
Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.
