Pharmacy Sourcing and Inventory Coordinator - Ephrata - Full Time

General Summary

Responsible for the Pharmacy purchasing, contracting, and inventory functions for assigned regional and other applicable facilities according to system guidelines for cost, quality, and delivery.

Essential Functions:

• Prepares purchase orders, analyzes quotations, and expedites deliveries and shipments based off current inventories and pars. Monitors open purchase orders.
• Interviews sales representatives, secures bids and quotes, selects supplies/equipment, and places orders.
• Studies market trends, interviews vendors, and recommends sources of supply.
• Researches and selects products according to quality, price, technology, contract compliance and serviceability standards. Contacts vendors and facility personnel to ensure actions are completed.
• Processes change orders, notifying vendors of material and quantity requirement revisions, contacts vendors on rate adjustments and incorrect materials.
• Provides oversite of certifications of delivery and conducts check against order; checks and approves payment of invoices.
• Prepares documents to process requests for adjustments for damages, incorrect shipments, and product returns. Monitors and ensures proper credits.
• Continually monitors contracts to ensure that the health system and our vendors are compliant with group purchasing organization or independent contracts, pricing is current, and vendors are providing quality products.
• Monitors and coordinates product recalls following the system’s policies.
• Manages inventory levels within assigned pharmacies and other health system facilities based off product usage and criticality as measured by key performance indicator(s).
• Oversees annual physical inventory process for all applicable facilities and provides value reporting to Finance and Pharmacy operational leaders.
• Coordinates the returns of outdated medications.
• Manages the proper receipt, handling, and stocking of product in the pharmacy.
• Coordinates or assists with physical inventory and reporting processes as appropriate.
• Communicates and documents known drug shortages and applicable inventory levels to the System Drug Shortage Meeting.
• Prepares invoice documents for product transfer to other departments and outside locations.
• Coordinates facility pharmaceutical related ordering and product acquisition processes.
• Acts as an administrator, on behalf of the health system, for technology systems including inventory management software.
• Elevates new product requests from facilities to system Pharmacy leadership for stocking consideration.
• Ensures product conversions and new product implementations are completed at assigned facilities
• Provides cost savings opportunities and associated analytical data through Value Analysis and system Pharmacy.
• Provides purchasing coverage to other facilities as needed.

Common Expectations:

• Compiles data for and prepares regularly scheduled or special reports, analyses, and statements.
• Ensures that facility standard procedures are followed in connection with purchases of pharmaceuticals, materials, and services.
• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
• Maintains files and records of current and potential suppliers, materials, prices, delivery dates and inventories.
• Maintains purchase order and invoice files and related purchasing records.

Required for All Jobs:

• Performs other related duties as identified.
• WellSpan Health has adopted and implemented a compliance program to support WellSpan's values and standards for professionalism, integrity, and ethics. Expected to support and meet the values and standards of the organization and the performance expectations of the job, the department, and the compliance program.
• WellSpan Health has adopted and implemented a privacy program to safeguard the patient information and the business and operational information of the organization. Expected to support and meet the values and standards of the organization to safeguard patient and business/operational information.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Physical Demands:

• Standing - Frequently
• Walking - Frequently
• Sitting - Occasionally
• Carrying/Lifting - Rarely (10lbs)
• Pushing/Pulling - Rarely (10lbs)
• Kneeling/Crouching - Rarely
• Reaching - Occasionally
• Talking - Frequently
• Hearing - Frequently
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently

Working Environment:

• Occupational Hazards - Occasionally

Qualifications

Minimum Education:

• High School Diploma or GED Required

Work Experience:

• 2 years Relevant experience. Required

Licenses:

• Certified Pharmacy Technician Upon Hire Required

Comprehensive Health Benefits

• Flexible spending and health savings accounts
• Retirement savings plan
• Paid time off (PTO)
• Holidays
• Short-term disability
• Education assistance
• Financial education and support, including DailyPay
• Wellness and Wellbeing program
• Caregiver support via Wellthy
• Financial Wellness via SmartPath
• Childcare referral service via Wellthy