Assistant Project Manager

Reports To: Vice President of Operations

Sr. Project Managers – if applicable

Project Managers - if applicable

Description: Assistant Project Managers (APM) are responsible for supporting the Project Teams, to which they are assigned. Their day to day operations will consist of organizing information and coordinating questions/answers needed to ensure operations continue. This will be done through rough drafting submittal reviews, RFIs, meeting agendas & minutes. An APM will not be expected to be an expert in construction operations, however they will be expected to understand the roles of a project team, submittal review process and RFI processes. An APMs primary function is to learn as much as they can about construction, while enhancing the continuity of operations on projects, to which they are assigned.    

Tasks/Authority:

• Carry yourself in a manner that will present as great representative of WellSpring to Owners, Design Teams, Trade Partners and the Community
• Project Turnover with the Preconstruction Team
• Execute, coordinate and present the Project Kickoff Agenda with the Project Team
• Develop the baseline construction schedule that will be utilized to contract the subcontractors to 
• Ensure that the duration and sequences utilized are in accordance with the budget, contract and Superintendent’s plans
• Update and publish monthly progress schedules that reflect the work executed, delays and revised completion dates 
• May have two working copies – one for internal/subcontractor use and another for architect/owners
• Develop the Budget and Schedule of Values
• Negotiate and execute all Subcontract and Purchase Orders
• Collect, review, submit & distribute all required submittals
• Set up projects in Procore with all drawings, specifications and a complete directory
• Develop and coordinate all Requests for Information (RFI) – main POC for the official submission of RFIs
• Works in tandem with Superintendent on the generation of the question, recommended solutions/remedy and execution
• Publish all drawing updates and track/coordinate any changes
• Ensure the correct .dwg file is provided to both the surveyor and the site contractor
• Estimate and negotiate all owner change orders
• Negotiate all subcontractor/vendor change orders
• Cost code all project related costs – AP invoices, Home Depot & Credit Card 
• Providing all credit card receipts to Accounting with the appropriate cost coding
• Accurately forecast the “Estimated Cost at Completion” for all budget items on a monthly basis
• Ensure Accounting has everything they need to submit a pay app by the contractually obligated date each month
• Submit a Weekly Report to Sr. Leadership on a weekly basis
• Coordinate and lead all Owner/Architect/Contractor (OAC) meetings
• Schedule and support the Superintendent in the On-Site Coordination meetings
• Accommodating any project specific task, as needed to successfully execute the construction project assigned