What are the responsibilities and job description for the Invoice Analyst - Capital Administration position at Welltower Inc.?
SUMMARY
Invoice Analyst reviews, codes invoices, and collects all required documents relating to construction projects for Capital Projects. Responsible for verifying adherence to policy related to new vendor set up and insurance compliance. Analyze invoice discrepancies, work with Project Owner to prepare reclass to ensure all projects are coded to the correct job and budget. Verifies all necessary approvals have been obtained and ensures that standard company procedures are followed. Familiar with standard concepts, practices, and procedures within the accounting field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complex tasks. A certain degree of creativity and latitude is required.
KEY RESPONSIBILITIES
- Manage the full accounts payable cycle from receipt of invoices to payment; including coding invoices, matching contracts/ change orders/ purchase orders, obtaining approval, and verifying budget.
- Manage Payscan workflows and ensure accurate coding, and obtain required lien waivers and required documents from vendors
- Ensure invoices are being reviewed within 48 hours of being on the Invoice Analyst steps.
- Interpret contract provisions to help resolve claims including voiding invoices/payments, and reissuing payments to vendors.
- Analyze contract/purchase order billing discrepancies, create datasheets to pinpoint issues, and devise/implement solutions
- Verify project signoffs from all parties, update records, initiate documentation, and follow up on requests for approval of work not previously covered in the contract; process and obtain approval of contract change orders.
- Monitor compliance with contract requirements and ensure all conditions are satisfied before approval of the final invoice.
- Receive, research and resolve various routine internal and external inquiries concerning payment/ budget status, including communicating the resolution of discrepancies to the appropriate party.
- Prepare payable expense reclassifications and check requests for Capital Projects.
- Responsible for quarterly purchase order close-out for Capital Projects.
- Responsible for new vendor set up, understanding and assist in optimizing the adoption rate of the VendorCafé Invoice Submission Program.
- Manage vendor relations and build effective partnerships.
- Assist team with gathering support for all audits, including pulling documentation.
- Perform other projects as required.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
MINIMUM REQUIREMENTS
- Bachelor's degree and at least 1-2 years of experience in the field or in Account Payables and/or Accounting
- Yardi/Payscan experience preferred
- Knowledge of lien waivers preferred
- Construction industry experience preferred
- Extensive knowledge of Microsoft Excel, Word and PowerPoint
- Good judgement, effective and clear communication, detail-oriented, accuracy, analytical skills, initiative, ability to take direction well, work effectively in a team environment, interface with all levels of personnel, adapt to changing priorities, and enjoys a fast-paced environment.
Applicants must be able to pass a pre-employment drug screen.
WHAT WE OFFER
- Competitive Base Salary Annual Bonus
- Generous Paid Time Off and Holidays
- Employer-matching 401(k) Program Profit Sharing Program
- Student Debt Program – we’ll contribute up to $10,000 towards your student loans!
- Tuition Assistance Program
- Employee Stock Purchase Program – purchase shares at a 15% discount
- Comprehensive and progressive Medical/Dental/Vision options
- And much more! https://welltower.com/newsroom/careers/
ABOUT WELLTOWER
Welltower, an S&P 500 company headquartered in Toledo, Ohio, is driving the transformation of health care infrastructure. The Company invests with leading seniors housing operators, post-acute providers and health systems to fund the real estate and infrastructure needed to scale innovative care delivery models and improve people's wellness and overall health care experience. Welltower, a real estate investment trust ("REIT"), owns interests in properties concentrated in major, high-growth markets in the United States, Canada and the United Kingdom, consisting of seniors housing, post-acute communities and outpatient medical properties. More information is available at www.welltower.com
Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet
