Legal Coordinator

SUMMARY

The Legal Coordinator will partner with the regulatory members of Legal Services and Quality teams (5 people) to assist with day-to-day department operations and support special projects. We are looking for an energetic and intellectually curious professional who will proactively solve problems and develop strong relationships with our team.

This role requires excellent communication, organization, and initiative. The position will be based in our Toledo, Ohio office.

KEY RESPONSIBILITIES

• Prepare documents for review, draft letters and notices, assist with completion of forms, especially related to licensing and registration
• Obtain and coordinate signature of legal documents agreements through either wet signature or DocuSign
• Data and document management, including maintaining physical and electronic organization of regulatory team records and proactively handling documents
• Maintain operator and registered manager contact lists and communicating/coordinating updates as needed
• Assist with creating and editing PowerPoint presentations or charts, Excel spreadsheets, PDF documents
• Provide administrative support to regulatory team (calendar/schedule management, travel arrangements, and expense reports)
• Pay invoices and request checks for licensing, including identifying accurate job coding in appropriate systems
• Create and maintain tracking systems for key documents and communications, including inspection and statutory notifications, ratings, closing announcements and property updates, Medicaid and Medicare filings, others as identified and desired by team; prepare reports and updates regarding same
• Input licenses, certifications, and registrations into new licensing database and maintain monthly license report, including communications on missing or expired licenses
• Provide general assistance with special projects

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

TRAVEL

No travel is expected for this position.

MINIMUM REQUIREMENTS

• 5 years of experience supporting attorneys as a legal administrator in a fast-paced environment; preferably from a law firm or an in-house legal, regulatory, or compliance corporate department.
• Associates or Bachelor’s degree in business administration or relevant work experience in similar field.
• Proficiency with Microsoft Office suite, including intermediate excel skills
• Superior organizational, analytical, and interpersonal skills; Ability to work with diverse populations; Ability to work independently and as part of a team; Ability to handle multiple high priority tasks simultaneously

Applicants must be able to pass a pre-employment drug screen.

WHAT WE OFFER

• Competitive Base Salary Annual Bonus
• Generous Paid Time Off and Holidays
• Employer-matching 401(k) Program Profit Sharing Program
• Student Debt Program – we’ll contribute up to $10,000 towards your student loans!
• Tuition Assistance Program
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Comprehensive and progressive Medical/Dental/Vision options
• And much more! https://welltower.com/newsroom/careers/

ABOUT WELLTOWER

Welltower® Inc. (NYSE: WELL) an S&P 500 company, is the world's preeminent residential wellness and healthcare infrastructure company. Our portfolio of 1,500 Seniors and Wellness Housing communities is positioned at the intersection of housing, healthcare, and hospitality, creating vibrant communities for mature renters and older adults in the United States, United Kingdom, and Canada. We also seek to support physicians in our Outpatient Medical buildings with the critical infrastructure needed to deliver quality care.

Our real estate portfolio is unmatched, located in highly attractive micro-markets with stunning built environments. Yet, we are an unusual real estate organization as we view ourselves as a product company in a real estate wrapper driven by relationships and unconventional culture.

Through our disciplined approach to capital allocation powered by our data science platform and superior operating results driven by the Welltower Business System, we aspire to deliver long-term compounding of per share growth and returns for our existing investors – our North Star.

Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran