Project Administrative Assistant

Wendel is a nationally recognized innovative Architecture, Engineering, Energy Efficiency, and Construction Management firm that collaborates with private and public entities to holistically approach facility and infrastructure projects. Our clients benefit from our full-service capability that allows us to tackle technically complex projects with our own in-house experts. With multiple regional offices, Wendel presents the opportunity to work on an exciting variety of projects with a collaborative team approach. If you are looking to make a real impact, to challenge the status quo, and develop and implement solutions with real results, then Wendel is the place for you!

Wendel is currently seeking a Project Administrative Assistant to work out of our Williamsville, NY office. In this position, you will work with many groups at Wendel providing administrative support. If this sounds exciting to you, keep reading!

Responsibilities:

• Work in a collaborative team environment to assist with administrative duties and assignments to meet the needs of the particular resource group as well as the department’s internal and external clients.
• Relies on judgment to plan and accomplish goals.
• Works under general supervision.
• Reports to the Manager of Administrative Services.
• Administrative tasks to include planning, scheduling, tracking, and updating of various reports.
• Coordination, organization, production, and quality assurance of project documents.
• Process and manage contracts, purchase orders, and change orders.
• Process and manage project RFIs, RFPs, punch lists, meeting minutes, requisitions, and daily reports.
• Create various spreadsheets, databases, and tables for projects and programs.
• Production and assembly of construction specifications and bid documents.
• Proofread and/or edit letters and reports.
• Organize and schedule meetings.
• Handle confidential information.
• Preparation of project material for client delivery.
• Copying, filing, and faxing as needed.
• Support reception and other Project Assistants as needed.
• Training of new employees as needed.
• May support other disciplines.

Qualifications: 

• Associates Degree preferred or equivalent work experience in the field or in a related area.
• 1-5 years’ of experience is preferred.
• Strong skills in prioritization, organization, coordination, flexibility, multi-tasking and excellent written and verbal communications required.
• Good grammar, accuracy, proofreading, aptitude for numbers.
• Detail oriented, organizational and planning skills.
• Any experience in construction administration and experience using construction management software is a huge plus.
• Experience Microsoft Office Suite is required.
• Commitment to team-oriented approach.

What we offer: 

• Employee-focused company culture and work environment.
• Work-life balance including.
  • Hybrid work policy 
  • Flexible work
• Great benefits including. 
  • Medical, dental, and vision
  • 401k match
  • PTO
  • Life insurance
• HSA and FSA options.
• Career advancement opportunities with Career and Professional Development.
• Tuition reimbursement.
• Wellness programs and health stipend.

Hourly Pay Range: $20.00 - $24.00

Wendel is committed to providing fair, competitive, and market-informed compensation. The hourly rate offered will be determined based the successful candidates’ relevant education, experience, knowledge, skills, and abilities. The hourly rate offered will also take into consideration regional adjustment factors.

Hear from Our Team: We asked our employees to share what they love most about working at Wendel, and the overwhelming response was that everyone loves working in an environment where the team has each other’s backs. They also liked our flexible, hybrid work policy. With nation-wide project and office locations, Wendel presents the opportunity to work on an exciting variety of projects with a diverse group of clients. They said that they like our respect-based and team-oriented culture, and our transparent communication philosophy.

Helping our employees reach their professional goals is important to us, and we take pride in providing a variety of professional development opportunities. We utilize an annual career development process, for every employee, that ensures career mobility, growth, and includes company ownership potential. If you are looking to make a real impact, challenge the status quo, and achieve high performing results, Wendel is the place for you!

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfect with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Wendel is an Affirmative Action, Equal Opportunity Employer and provides a drug free workplace.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, age, pregnancy, national origin, protected veteran status or disability status. We are a VEVRAA federal contractor and request priority referrals of all protected veteran