Commercial Property Specialist - Leasing & Managing

WePartner is seeking a dynamic Property Specialist to join our team in the Greater Atlanta area. This multifaceted role is perfect for a motivated professional who thrives in a fast-paced environment and is eager to wear multiple hats. As a Property Specialist, you will play a vital role in leasing, property management, and project oversight, ensuring our properties operate efficiently, attract quality tenants, and meet their full potential. If you have a passion for real estate, excellent organizational skills, and a proactive approach to problem-solving, we encourage you to apply and grow with us!

Job Duties & Responsibilities: 

• Leasing Agent 
  • Market assigned properties in CoStar/Loopnet & Crexi 
  • Respond to all inquiries received via phone call, text, or email in a timely manner 
  • Negotiate the terms of potential deals, keeping the Asset Management team in the loop 
  • Collect documents to financially qualify prospective tenants 
  • Draft new leases, amendments, and LOIs 
  • Respond to RFPs 
  • Input new leases and amendments into Appfolio 
  • Add new leases & amendments into the databases for exclusivity clauses, termination clauses, and ROFR clauses. 
  • Tour spaces with potential tenants 
  • Produce marketing materials needed 
  • Keep current branded floorplans for all vacancies 
  • Actively seek potential tenants via CoStar, networking, and the local Chambers 
  • Perform Market research for assigned properties and communicate with asset management 
  • Market research for buildings during acquisitions 
  • Consistently provide suggestions to make the property more appealing to prospects 
  • Track leads and progress of potential deals 
  • Other special projects as assigned  

• Property Manager
  • Review and approve all payables under the set limit for your portfolio 
  • Send notices to Tenants 
  • Complete updates to digital directories using NoviSigns 
  • Manage access control systems using Atrium or Kisi 
  • Input all tenant charges for utility bills, work orders, keys, and access control cards 
  • Conduct walk-throughs of each property regularly to ensure that the building is properly maintained 
  • Conduct walk-throughs for move-ins and move-outs and coordinate any work needed with the contractor or maintenance team directly. 
  • Maintain vendor and tenant relationships 
  • Day to day resolutions of maintenance issues 
  • Monitor work orders to ensure that they are completed in a timely manner 
  • Coverage for other staff as needed 
  • Supervises on-site staff 
  • Work with Life Safety vendors and local fire departments to keep buildings in compliance with all local life safety requirements 
  • Work with contractors to communicate any upcoming projects with Tenants 
  • Manage collections of COIs for Tenants and vendors 
  • Property inspections with insurance company and lenders 
  • Take after hour/emergency calls dealing with the assigned portfolio 
  • Manage vendor contracts and ensure that the pricing is competitive, and the vendor is performing according to the contract 
  • Monitor the budget versus the actual expenses at the property to ensure that it will hit the budgeted NOI or be even higher than expected 
  • Monitor aging equipment and receive bids to have CAPEX added to the budget 
  • Work diligently to cut costs while still adding value 

• Project Management 
  • Work with vendors to receive several bids for TI projects 
  • Work with vendors to receive several bids for CAPEX projects 
  • Ensure that all projects are running according to schedule 
  • Ensure that the vendors are following the proper scope of work 
  • Ensure that vendors are performing high quality work 
  • Communicate projects with the operations team, including asset management 
  • Track all current and upcoming projects and communicate with asset management 
  • Recruit new vendors that are competitively priced and able to provide quality services 
  • Ensure that build outs are meeting all local codes and that permits are being pulled when necessary 
  • Ensure that the full scope of the work is included when all bids come in so that the projects can be properly budgeted 
  • Keep detailed records of the work that is being performed and any change orders to the project. 
  • Work with property managers on projects created once a tenant moves out to prepare the suite for releasing. 

Requirements:

• Education & Experience:
  • Bachelor’s degree in business, real estate, property management, or a related field preferred.
  • Minimum of 2-3 years of experience in leasing, property management, or real estate operations.
• Skills & Knowledge:
  • Strong understanding of leasing processes, lease agreements, and property management principles.
  • Proficiency in property management software, such as Appfolio, Atrium, Kisi, or similar platforms.
  • Excellent communication and negotiation skills to interact with tenants, vendors, and internal teams.
  • Knowledge of marketing platforms like CoStar, LoopNet, and Crexi is preferred.
  • Familiarity with local building codes, permits, and life safety compliance requirements.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to create marketing materials.
• Personal Qualities:
  • Highly organized and detail-oriented with the ability to multitask effectively.
  • Problem-solving mindset with a proactive approach to challenges.
  • Strong interpersonal skills and ability to maintain positive relationships with tenants and vendors.
  • Ability to work independently and collaboratively in a team environment.
  • Commitment to providing exceptional customer service.
• Other Requirements:
  • Active Georgia Real Estate License
  • Valid driver’s license and reliable transportation to visit properties as needed.
  • Availability for occasional after-hours calls or emergency situations.
  • Familiarity with the Greater Atlanta area real estate market is a plus.

Benefits:

• Base salary with commission structure
• Comprehensive benefits package including health insurance, retirement plans, and paid time off
• Opportunities for professional development and growth within the company