What are the responsibilities and job description for the Analyst - Accounts Payable & Receivable position at Wesco?
As an Accounts Payable and Accounts Receivable Analyst you will be responsible for analyzing accounts payable and accounts receivable transactions. Performing routine AP duties such as supplier invoice processing, error reporting, etc. while concurrently performing routine AR duties such as customer collections, dispute resolution, etc. for a portfolio of moderate size. While additionally supporting order management processes.
Responsibilities:
Accounts Payable/Accounts Receivable:
- Compiles and reviews source documents, including invoices, credits, and purchase orders for completeness and accuracy.
- Entering supplier invoices and credits daily into Oracle or AS400 systems.
- Works directly with suppliers, including Wesco locations, on past due balances.
- Reviews statements from suppliers, providing payment status and confirming accounts payable and accounts receivable records are aligned.
- Monitors past due invoices and makes a high-volume of collections contacts via phone, e-mail, or customer portals.
- Works with customers and suppliers to determine root cause of dispute for unpaid or short-paid invoices. Keeps detailed records of all communication.
- Performs customer account reconciliations, including research of unapplied cash, credits, and unearned discounts.
- Maintains an all-inclusive aging statement of accounts payable and accounts receivable transactions for each supplier.
- Prepares and provides a detailed dispute report, including payable and receivable issues, to each supplier weekly.
Order Management:
- Entering customer purchase orders daily into Oracle or AS400 systems.
- Updates system and communicates purchase order revisions.
- Creates Correction Orders in system to support the material return process.
Qualifications:
- High School Degree or equivalent; Bachelor’s Degree- Business, Accounting, Finance, or Supply Chain preferred
- NACM or similar licenses or certifications preferred
- 2 years experience with accounts receivable, accounting, finance, supply chain or general business
- 1 – 3 years experience with computer system applications: ERP Platform (e.g., Oracle, DAX, AS400, High Radius Collections etc.) preferred
- Experience with Microsoft Office applications, including Outlook and Excel (Pivot Tables, Vlookup, Macros, etc.)
- Strong written, oral communication and interpersonal skills with a positive disposition
- Reliable with strong organizational skills and solution-oriented philosophy
- Ability to work independently as well as in a team environment
- Strong attention to detail with a passion for accuracy
- Willingness to accommodate temporary working hour changes as required by workflow
- Ability to prioritize tasks and demonstrate a willingness to accept new challenges
