Project Administrator

Job Description

Overview:

The Project Administrator provides the company with broad based administrative support to help achieve operational goals.

Description

• Provide day to day administrative support to the construction project management team
• Perform general office duties such as filing of documents, copying, scanning, follow-up with customers, vendors and subcontractors when required, help manage voicemail boxes
• Prepare & send out subcontracts, purchase orders & change orders for project management to review
• Follow up with subcontractors in relation to estimates, scheduling, questions
• Assist with account reconciliations as needed
• Schedule bidder’s meetings, proposal meetings and owner’s meetings as needed
• Manage and update customer binders and website portal for customers
• Update internal job cost binders as needed
• Place orders for jobs and office when necessary
• Assist management with coordinating subcontractor site meetings and work
• Assist management with filing for permits and licenses
• Assist with managing field staff schedule and distributing on a weekly basis
• Help establish & organize other specialty projects such as company tool inventory, documents for annual subcontractor meeting, client/subcontractor gifts, etc.
• Manage and distribute project documents such as agendas, meeting minutes, punch lists, and schedules
• Provide document control which includes but is not limited to making sure all documentation is up to date, filed and archived as needed, and organized properly in the correct systems such as Dropbox, Red Team, etc.
• Assist with project close out and create hand off binders including manuals, warranties and all pertinent project documents for owners
• Manage subcontractor certificates of insurance and W-9 database
• Assist accounting department with weekly lien waivers
• Assist other departments outside of project management as needed
  
  

Background And Skills

• High School Diploma or Equivalent (College Degree preferred but not required)
• 1-3 years’ experience in a similar position
• Proficient in Microsoft Word, Excel, Outlook, Dropbox
• Excellent interpersonal skills, extremely organized, flexible, and a self-starter
  
  

Company Description

Are you looking for an upbeat environment where every day is new and different? Are you looking to work on unique and one-of-a kind projects? We have a fast paced environment where every day is filled with new and different projects and people. We focus on both commercial & residential building as well as pools and synthetic turf projects. We pride ourselves in providing outstanding customer value and believe that customer satisfaction is the most important objective of any project. Wescott Construction holds fast to our reputation of honesty and quality craftsmanship.

Are you looking for an upbeat environment where every day is new and different? Are you looking to work on unique and one-of-a kind projects? We have a fast paced environment where every day is filled with new and different projects and people. We focus on both commercial & residential building as well as pools and synthetic turf projects. We pride ourselves in providing outstanding customer value and believe that customer satisfaction is the most important objective of any project. Wescott Construction holds fast to our reputation of honesty and quality craftsmanship.