Assisted Living Activity Coordinator

Purpose: To provide meaningful, stimulating, entertaining activities to all Health and Rehabilitation Center (HRC) residents in an effort to promote social interaction and provide psychological well-being. Responsible for planning and directing all day to day responsibilities of the HRC Activitys volunteers and Activity Assistant.

Essential Functions:

• Plan, conduct, and direct all daily, weekly and monthly activities and special events for the Health and Rehabilitation Center.
• Coordinate and supervise the daily activities of the Activity Assistant.
• Plan and implement programs to outside sources inviting them to visit facility and provide entertainment including intergenerational activities.
• Provide opportunities for pleasurable external outings based on the needs and abilities of the residents at least monthly.
• Assist in visiting residents on a weekly 1:1 basis to assess their activity needs and plan and conduct reminiscence sessions with residents and families, if necessary. Additionally, documentation must be provided for 1:1 activities. All residents on isolation precautions must have documented / care planned 1:1 activities.
• Maintain activity storage area in a clean, neat, orderly, attractive and stimulating environment as well as ensuring that all items are stored appropriately when not in use.
• Maintain adequate supplies, within budget, for a wide variety of activities including, but not limited to, crafts, games, music, movies, baking, etc.
• Gather materials through research, planning, books and other sources for resident activities.
• Maintain records of activities, attendance and participation in patients charts as required by DHEC. Activity notes must be updated quarterly.
• Responsible for assuring that the activity function of the MDS and the care plan process for the residents is completed timely.
• Responsible for planning, preparing, and maintaining fiscal year budget for the Activity Department.
• Publish, copy and distribute weekly newsletter to inform residents of upcoming events.
• Conduct regular staff meetings with employees.
• Maintain assessment records of each resident and observe cognitive actions and document.
• Prepare monthly activity calendar for the Health and Rehabilitation Center and responsible for ensuring that it is uploaded to our computer system for the digital displays in each wing.
• Serve as back up to the Social Worker for managing residents petty cash funds; mail quarterly statements to POAs and/or residents and maintain documentation.
• Serve as back up to the Social Worker for scheduling and running monthly residents council meeting; type and maintain meeting minutes; ensure follow-up from all departments regarding any issues of concern raised.
• Attend care plan meetings for the Health and Rehabilitation Center residents and document and follow-up as needed. Documentation in Activities and social notes must be maintained.
• Document initial activity admitting note and quarterly assessments; provide visits to residents for support and socialization and document any behavior changes; document any medicine increases or decrease.
• Interview all residents on a quarterly basis, using the MDS questionnaire for section F; Enter data from the MDS questionnaire into the SOS system in a timely manner; updates care plans accordingly and in a timely manner. SOS data is to be entered : 1) Upon admission into the facility 2) Quarterly 3) Re-admission from the hospital 4) Significant change 5) Upon discharge
• Communicate with residents and families to learn residents likes/dislikes, work history, educational background, culture or family experiences; Be aware of residents health profile which may limit certain activities (check with CNA, nurse or physician if needed). Additionally, must attend the pre-admission conference to ensure social needs are met upon admission to the Health Care Center.
• Attend in-services both on campus and off campus, if applicable, dealing with dementia and/or any other job-related seminars.
• Attend , Quality Metric, DHEC meeting and rehab meeting as scheduled
• Ensure weekend and evening activities are provided.
• Responsible for supervising students, interns and volunteers in compliance with company policies and procedures.
• Serve as back up to the Social Worker for documentation of initial social service admitting note and quarterly assessments; provide visits to residents for support and socialization and document any behavior changes; document any medicine increases or decrease.
• Adhere to all HIPAA guidelines and regulations.
• Oversee beautician needs and beauty shop maintenance.

Non-Essential Functions:

• Design and promote stimulating atmosphere and programs.
• Consult with residents that become disoriented or confused, and provide emotional support to residents and notify nursing staff of concerns.
• Maintain CPR certification.
• Special assignments as requested.

Qualifications:

• Prefer Activity Director Certification from an accredited school or 3-5 years experience in a social or recreation program in a health care setting or a degree with an emphasis in health care.
• Must have the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, procedures of the department.
• Must have ability to deal with confidentiality concerning residents medical histories and personal feelings
• Excellent verbal and written communication, interpersonal, problem solving and planning skills to effectively deal with people at different organizational levels both inside and outside the company.
• Must be self-motivated with strong leadership skills.
• Highly detail oriented and organized in work.
• Ability to multitask and work independently with minimal daily direction from manager to accomplish objectives.
• Ability to meet assigned deadlines.
• Excellent interpersonal, communication and problem solving skills.
• Proficient in Microsoft Excel and Word.
• Able and willing to deliver friendly, courteous and prompt customer service.
• Able and willing to work cooperatively with other team members.