Administrative Assistant/Receptionist - Education

Position Summary

WFS is currently looking for a Administrative Assistant/Receptionist for our Education Program .

Responsibilities and Duties (full description available at https://wfspa.org )

1. Provides customer service as first point of contact at the site. Greets and screens visitors for building entry, ensuring security procedures are followed. Follows site-specific procedures for check-in of visitors.

2. Answers telephone, providing information to customers and/or transferring or directing callers to appropriate parties.

3. Receives, sorts, and distributes incoming mail and faxes. Prepares outgoing mail for pickup and delivery, including inter-office mail and assistance with preparing for express delivery service.

4. Performs general clerical duties including, but not limited to, data entry, typing correspondence, photocopying, scanning, faxing, mailing, file maintenance, and scheduling, etc.

5. Ensures equipment is stocked and in working order. Contacts service providers for maintenance as necessary.

6. Manages inventory of supplies on site and forwards supply orders for approval and processing according to site/program procedures

Qualifications and Skills

Education: High School Diploma

Business School graduate or Associates Degree preferred

Experience:

Two years work experience in an office setting performing clerical and or receptionist duties.

Experience with Microsoft office applications including Word, Excel and PowerPoint

Experience with medical records preferred for positions in Education/Mental Health Service Line

Licenses, Certifications & Clearances:

· Act 33/34 Clearances

· FBI Clearance

· Valid State of PA Class 1 Drivers License

Comprehensive Benefits and Total Rewards Package

· Medical, Dental, and Visions plans

· Paid Time Off (PTO) Days within your first year

· Paid Holidays

· 401k Plan

· Paid mileage for traveling between client sites and offices if necessary in position

· Employer paid life insurance

· Yearly performance reviews with merit increase eligibility

· Tuition Reimbursement for continuing your education

· Licensure Supervision for FREE !!!

How to Apply

Candidates may apply via really but please also visit our website https://wfspa.org/careers for full job details and to start the WFS online application.

Quality Whole Person Care® is Wesley Family Services service philosophy that aims to enhance the clinical care provided to individuals served while also helping to strengthen the way we support one another as colleagues. WFS has embedded QWPC practices which emphasize every person has value in all aspects of services and work-place culture.

WFS is proud to be an Equal Opportunity Employer. Our policies for both current and prospective employees prohibits discrimination on the basis of race, color, religion, ancestry, national origin (including limited English proficiency), age, sex assigned at birth, sexual orientation, transgender identity, gender transition, gender identity, gender expression, disability, pregnancy, or military/veteran status.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person