What are the responsibilities and job description for the Annual Fund and Database Coordinator position at Wesley Glen Ministries?
Annual Fund and Database Coordinator
Position Overview: The Annual Fund and Database Coordinator plays a crucial role in our organization's fundraising efforts. This role is responsible for managing the annual fund program and maintaining the donor database to ensure accurate and timely records of contributions. The ideal candidate will have a passion for nonprofit work, exceptional attention to detail, and strong organizational and communication skills.
Key Responsibilities:
Annual Fund:
Develop and implement annual fund strategies, including segmentation, solicitation, and stewardship plans.
Assist with creating compelling fundraising campaigns and appeals targeting different donor segments.
Handles all details of mailings and appeals and ensures deadlines are met.
Providing regular updates to the development team from system reports.
Work collaboratively with the development team on regular activities and events.
Donor Database:
Oversee the donor management system to ensure accurate and up-to-date records of donor information, contributions, and interactions.
Conduct regular data hygiene processes, including de-duplication, data entry, and clean-up efforts.
Generate reports to provide insights on donor trends, giving patterns, and campaign performance.
Gift Processing and Acknowledgement:
Process all donations in a timely and accurate manner, ensuring compliance with IRS guidelines and organizational policies.
Generate and send acknowledgment letters and tribute cards to donors.
Prospect Research:
Collaborate with the development team to identify and qualify potential major donors, foundations, and corporate partners.
Conduct research on prospective donors, providing valuable insights to inform cultivation and solicitation strategies.
Compliance and Reporting:
Ensure compliance with all relevant fundraising regulations.
Prepare regular reports.
Qualifications:
Bachelor's degree in Nonprofit Management, Business, or a related field preferred.
Experience with donor management software and computer systems (e.g., Raiser’s Edge and Microsoft Office Suite.)
Strong analytical skills and the proven ability to share data in a clear, concise way.
Proven experience in nonprofit fundraising, annual fund management, donor relations, and/or sales.
Excellent written and verbal communication skills, with a keen attention to detail.
Knowledge of fundraising regulations and best practices preferred.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, and qualifications required.