What are the responsibilities and job description for the Administrative Assistant | Customer Facing position at Wesley Homes?

As a service organization, Wesley selects employees who bring our mission to promise. When you become a member of the Wesley team, you contribute to the active lifestyle, high quality of care and other services we provide older adults at our award-winning communities or other residence. Our workforce is as diverse as our services, which include independent living, assisted living, Catered Living, memory care, skilled nursing, rehabilitation, hospice, home care and home health.

Our Total Rewards philosophy is a balanced approach that meets the needs of employees on their career journey whether they are just joining the workforce or nearing retirement. We evaluate our Total Rewards offerings annually to provide benefits employees would find meaningful. In addition to competitive wages and a commitment to pay equity, we offer the following benefits and other compensation :

Employees, and their families if elected, can participate in medical and vision insurance (full time and ACA eligible), dental (full time) and group life (employee only for full time, excludes part-time and on-call staff).
We offer a combined paid time off (PTO) policy which incorporates state paid sick leave with company paid time off at an accrual rate of 0.0607 per hour worked, equivalent to 120 hours of PTO at 2,080 hours worked in a year. We also offer 6 Paid Holidays (8 hours for full time and 6 hours for part time per event, excludes on-call staff) and 1 Personal Holiday of Choice per year (excludes on-call staff).
Retirement planning is encouraged through our 403(b) plan that includes a generous 100% company match on the first 4% of earnings an employee contributes. There is a 5-year vesting schedule on the company match, and minors are ineligible for the company match.
A food and beverage discount of 50% is available to all employees at any Wesley bistro. Employees are also eligible for On-Demand Pay with Dayforce Wallet. Minors need parental consent to access this benefit.
To assist employees with challenges outside of the workplace, Wesley offers an Employee Assistance Program (EAP), which is 100% company paid. Additionally, Wesley Community Foundation provides grants to qualifying employees as detailed in the plan summary.
Lastly, the efforts and contributions of our valued employees are celebrated in our best-in-class recognition and reward platform, Inspire. Points earned for various reasons may be redeemed for a variety of merchandise, gift cards, tickets, travel and other experiences selected by the employee.

This summary is intended to reflect the most reasonable and genuinely expected offering of benefits and other compensation for the posted job. The official website for all Wesley job postings is https : / / wesleychoice.org / careers / . Wesley is not responsible for content on third-party job boards. Salary ranges, benefits and other compensation are subject to change.

Enrich thelives of older adults through community, choice, and continuing care in the AdministrativeAssistant role. The Campus AdministrativeAssistant supports varying administrative needs of the campusleadership team. Reporting to the Campus Leader, the administrative assistantwill create a welcoming environment, deliver superior service, and maintain aprofessional workplace setting for employees, vendors and visitors. Find your sense of belonging at Wesley!

You willprovide continuing care through these responsibilities

Essentialfunctions of this position include the following.

Create a welcoming environment for visitors, vendors, guests, andemployees through various channels of connection (telephone, in-person, email,video, software).

Maintain familiarity with company services, locations, functionsand employees in order to properly route calls, emails, in-person inquiries,deliveries, inter-office mail, and more.

Perform a wide range of administrative support such as record management,reporting, mail distribution, invoicing, and database management.

Serve as a trainer for common workplace software and technology(i.e. TELS, DSSI, Inspire, Dayforce and more).

Establish and maintain professional relationships with employees, visitorsand vendors.

Ensure adequate inventory of office supplies, organization ofworkrooms and breakroom, and uptime of business equipment.

Maintain and coordinate meeting room availability.

Gather and organize information for projects and special events.

Other duties and special projects as assigned.

Our requirements and qualifications for success

Bachelor's degree in business administration or equivalent workexperience.

Proficient use of multi-line telephone.

Strong Excel skills to include pivot tables, formulas, vlookup andcharts.

Intermediate-to-advanced computer and software skills (MicrosoftOffice, mobile apps, cloud-based programs, etc.).

Ability to operate common office equipment, i.e. copier, faxmachine, laminator, postage meter, etc.

High accuracy rate with data entry; strong grammar and etiquettein written communications.

Ability to handle frequent interruptions, work independently,prioritizing and coordinating multiple tasks to completion, and strong sense ofurgency.

Ability to maintain confidentiality at all times regardingbusiness matters.

Demonstrated ability to read, write, speak and understand theEnglish language.

Physical,environmental, and mental requirements

Giving full attention to what other people are saying, taking timeto understand points being made, asking questions as appropriate

Near and far vision acuity

Position requires repetitive motion such as working on computerterminal

Ability to sit, stand, bend and twist for prolonged periods orintermittently throughout shift

Ability to lift up to 25 pounds

Subject to frequent interruptions

Minimal, local, same-day travel as needed

SalaryRange : $21.60 to $31.77 per hour

Salary : $22 - $32

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Administrative Assistant | Customer Facing

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