What are the responsibilities and job description for the Operations Coordinator position at WESLEYAN HOMES, INC?
The work we do here is special. It takes someone special - YOU!
The Wesleyan has been providing personalized healthcare and services to seniors in the Georgetown community for over 60 years. Every day we strive to make a difference in the quality of someone’s life and we are looking for someone special like YOU to join us in making that difference and making it matter to the residents we serve!
We are currently looking for a full-time Operations Coordinator to work within our Senior Living Community at The Wesleyan. The Operations Coordinator will be responsible for assisting and supporting the overall administrative efforts and coordination of the day-to-day operations of The Wesleyan including board member management and experience, fundraising and donor coordination, and assistance with organizational marketing efforts, tasks, and projects. Strong organizational skills along with proven administrative experience with non-profit boards and fundraising support will be essential to your success as an Operations Coordinator at The Wesleyan.
Join us and be a part of a mission and values-based organization where you can make a difference and make it matter in the lives of others simply by bringing your passion and purpose to the work you do every day!
Essential Job Functions:
- Prepare, proofread and edit correspondences and documents from the President/CEO, COO and/or Senior Leadership Team.
- Manage the overall Board of Trustees and sub-committee meetings, correspondence, and logistics including the online BoardEffect portal, board meeting scheduling, preparation and set-up, recording and documentation of meeting minutes, correspondence and engagement efforts with board members, creation of board packets, and coordination of new board member orientation.
- Assist facilities with any required yearly applications by providing current Board information when requested.
- Manage all foundation, corporation, and individual donor database records and files.
- Generate monthly fundraising reports and other database reports as needed.
- Maintain guest lists, gather and prepare registration materials and other duties as assigned for fundraising events.
- Prepare media materials for distribution. (i.e., copying, filing, mailing, e-mailing).
- Assemble media, display, and donor kits for events and meetings.
- Answers phone and relays messages in corporate office; initiates and coordinates appointment scheduling; prepares purchase requisitions and travel arrangements; completes paperwork and maintains supply inventory.
- Assist with the documentation required for grant proposals and reporting.
- Provide any requested materials to auditors for yearly audit.
- Coordinate events and meetings as needed, including meeting set-up and coordination of logistics.
- Answer phones and transfer calls as needed; take and deliver messages to the appropriate persons.
- Assist with managing corporate calendars.
- Coordinate travel arrangements for the corporate office staff as requested.
- Assist other corporate staff as needed.
- Complete other tasks and/or job duties as assigned.
Qualifications:
- A bachelor’s degree in business or other related field preferred.
- A minimum of five years' experience in an executive administrative position.
- Proficiency in Microsoft Word, Excel and PowerPoint, BoardEffect, and SAP Concur.
- Database management experience is helpful.
- Excellent interpersonal skills as well as verbal and written communications skills.
- Ability to organize and prioritize work, multi-task effectively, and work independently with little supervision.
- Ability to be proactive and anticipate next steps or needs.
- Ability to maintain a high level of confidentiality.
- A positive attitude, adaptability, an affinity for teamwork, attention to detail and initiative.
- A service-minded approach to all aspects of the job.
- A passion for working within a senior living community is a plus!
- Alignment with and enthusiasm about The Wesleyan's culture and core values
The Wesleyan is an Equal Opportunity Employer
Benefits:
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401(k)
- Paid Time Off
- Tuition Reimbursement
