Department Assistant IV

The Office of Admission at Wesleyan University serves as the hub of activity and the point of first contact for the University’s thousands of prospective students and families. The admission team is responsible for generating, processing, and reviewing ~15,000 first-year and transfer applications, and hosts over 15,000 individual visitors on-campus annually. In addition, the office promotes the University virtually and hosts admission events all around the world.

Reporting to the Manager of Enrollment Operations, this position provides primary administrative support for the Office of Admission’s access initiatives. This includes processing travel grant applications and arranging travel for those we bring to campus for fall open house, WesFest, CBO conferences, and other events. This position also provides administrative support for admission-related office operations and application processing functions.

Responsibilities Include

• Managing travel arrangements for those we bring to campus for events, including communication, scheduling, tracking/reporting, and expense reimbursements and providing primary administrative support and programming assistance for the events.
• Provide administrative support for the Director of Admission, including various admission application functions such as scanning, data entry, communication with applicants, and assist the Director of Admission with travel expense reporting.
• Provide administrative support for Admission deans and committees as needed during the applicant selection and review process.
• Serve as the point person for processing COF (Certification of Finances) and 1-20 forms for international applicants and as the Office of Admission’s administrative liaison with the Office of International Student Affairs.
• Coordinate the processing and review of final high school transcripts and other related scores/reports as necessary.
• Perform clerical duties that include management of the admission@wesleyan.edu and international email accounts, and processing incoming/outgoing mail, email and other communications.
• Assist with open positions by organizing and scheduling candidate interviews as needed.
• Perform other similar and related administrative duties as assigned.
  
  

This is an on-campus position.

This position is in the secretarial/clerical bargaining union. This position works 35 hours per week for 52 weeks per year for a total of 1820 hours per year.

Minimum Qualifications

• Associate’s Degree and four years of related experience or an equivalent combination of education, training, and experience.
• Excellent communication and interpersonal skills, incorporating sensitivity and sound judgment. Ability to liaise effectively with faculty, students, parents and other university personnel.
• Demonstrated proficiency in Microsoft Office products including Word & Excel.
• Proven ability to manage multiple tasks with attention to detail.
• Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds.
• Demonstrated attention to detail.
  
  

Preferred Qualifications

• Familiarity or ability to learn a Client Relationship Management (CRM) system.
• Previous experience in an academic setting.
• Experience in admission and data-generation, running queries, and responding to ad hoc data requests.
  
  

Position is open until filled. For full consideration please apply by April 09, 2025 when first review of applications will begin.

As a part of your application please upload a cover letter and resume.

Compensation: $27.27-$32.40

Work Location: On Campus

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html.

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html.