What are the responsibilities and job description for the Facilities Shop Assistant position at West 10 LLC?
Growing private Family Office is looking for talented professionals to be a part of a dynamic team. The family office prides itself on professionalism, kindness, integrity, and a high level of confidentiality, with the goal to deliver best in class service while providing a positive working experience for its staff.
Job Summary
The Facilities Shop Assistant is an entry-level position responsible for maintaining cleanliness, organization, and operational support for the Facilities department on a private estate. This role primarily focuses on organizing and cleaning the shop, assisting with inventory management, and performing various miscellaneous duties as assigned. The Facilities Shop Assistant plays a vital role in ensuring a safe and efficient work environment while supporting the overall operations of the Facilities Team.
Essential Duties & Responsibilities
- Shop organization, cleaning and upkeep (50%)
- Inventory management and materials handling (20%)
- General facility and property support (20%)
- Miscellaneous tasks and assigned duties (10%)
Responsibilities & Duties
- Maintain cleanliness and organization of the facilities shop, utility areas, and storage spaces
- Assist with inventory tracking and organization of tools, equipment, and supplies
- Dispose of trash, recycling, and debris to maintain clean work environment
- Support facilities maintenance staff with basic tasks such as material transport and setup
- Perform general cleaning duties, including sweeping, pressure washing, and minor maintenance
- Assist in maintaining outdoor workspaces, pathways, and common areas
- Load, unload, and transport equipment tools, and materials as needed
- Follow safety protocols and maintain compliance with workplace standards
- Drive and operate UTVs, work trucks, and trailers to assist with job site logistics
- Assist with machinery and heavy equipment operation when required and trained
- Perform other duties as assigned by the Facilities Manager or Supervisors
Job Skills and Qualifications
Skills & Abilities
- Strong attention to detail and ability to maintain a clean and organized workspace
- Basic knowledge of tools, equipment and materials used in facilities maintenance
- Ability to follow instructions and work effectively as part of a team
- Strong work ethic, reliability, and willingness to learn new skills
- Basic understanding of safety procedures and equipment handling
- Ability to operate and maintain basic tools and cleaning equipment
Education and Experience Requirements
- High school diploma or equivalent preferred
- Prior experience in facilities maintenance work or general labor is a plus but not required
- Willingness to receive on-the-job training and certification in equipment operation
Physical Demands & Work Conditions
- Bending, stooping, reaching, kneeling, squatting
- Working in cramped spaces and on step-stools/ladders
- Pushing, pulling, lifting up to 50 lbs.
- Working conditions with or without wet, dusty, or windy weather conditions
- Operating a side-by-side Utility Vehicle (UTV) for transport
- Driving a full-size work truck with trailer
- Operating machinery and heavy equipment as required
Competencies
- Trustworthiness and Integrity: Always acting in the best interest of the owner
- Communication: Ability to communicate clearly and concisely, both written and verbal, to relate insights and understanding of issues or problems in a skillful way to supervisors, colleagues, external parties and owners; understanding of the necessity and protocol to pass on important information
- Team Player: Connects with coworkers, leaders, and external vendors in an effective manner; considers how his/her actions affect other groups or team members; models a spirit of cooperation with other members of the work group; works effectively and cooperatively across groups; understands the need for and requirements of the chain of command
- Flexibility: Ability to work both independently and in a team setting; willingness to work in a wide range of roles, as needed; willingness to assist other KR departments, as needed
- Critical Thinking: Asks the right questions to obtain the information needed to assess situations properly; anticipates and responds quickly to problems; finds ways to get projects accomplished efficiently; positively impacts the team by managing time effectively
- Attention to Detail: Ability to listen and understand information and ideas presented; ability to execute projects and tasks with excellence
- Proactive: Goes above and beyond what needs to be done; has the confidence to initiate action independently and address unexpected problems or opportunities without prompting
- Discretion: Understanding of the nature of private family service and the need for absolute privacy and confidentiality
The private Family Office is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to equal employment opportunities for all employees as well as providing them with a work environment free of discrimination and harassment.
Employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, or any other status protected by the laws or regulations in the various locations where we operate. We encourage applicants from all ages and backgrounds.
