Finance Manager

This job description is currently under review and may be subject to change: Click for job brochure

Under general direction of the General Manager, the Finance Manager is responsible for managing all finance and accounting functions, including but not limited to financial reporting, budgets, audits, short/long-range economic forecasts and analysis, investment management, long-term debt issuance, revenue, and cash flow in accordance with regulatory and governmental accounting and financial reporting standards. This position works directly with the General Manager and Board to recommend, develop, implement, and manage District-wide goals, objectives, and strategic planning initiatives. The Finance Manager also provides lead supervision and/or technical direction to staff performing accounting and/or clerical functions.

Supervision Received and Exercised 
General direction is provided by the General Manager, and the Finance Manager position may provide lead supervision and/or technical direction to staff performing accounting and/or clerical functions.Duties may include, but are not limited to, the following:

• Ensures compliance with regulatory and governmental accounting and financial reporting standards, including the Internal Revenue Service (IRS), Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), Institute of Cost Management Accountants (ICMA), and other legal requirements, relating to sound financial and administrative operations and consistency of financial operations with the District’s strategic initiatives. Provides recommendations to the General Manager and Board for appropriate revisions to the District’s financial policies including investment, fiscal reserves, and debt policy.
• Develops and administers the District’s Annual Operating and Capital budget; establishes financial controls and monitors expenditures for conformance with approved budgets; prepares and reviews monthly financial statements, account reconciliations, and fiscal analyses; and presents budget recommendations to the General Manager and Board for approval.
• Manages the District’s investments and portfolio to maximize income and safety through daily and long-range investment policies; administers bond programs and secures tax-exempt and other types of financing; and evaluates and implements improvements to administrative and financial internal control systems and procedures to ensure audit compliance.
• Maintains the General Ledger by ensuring the accurate transfer of data and prepares and inputs journal entries on a routine basis, including but not limited to insurance amortizations, interest accruals, and fund transfers; and reconciles all major asset, liability, revenue, and expense accounts for accurate financial statement reporting.
• Conducts District banking and maintains current reconciliations of all cash and investment accounts; initiates required wire transfers for tax, investment, and benefit payment purposes; maintains the petty cash fund; and prepares a Cash Receipts and a Cash and Investments report to accompany each Withdrawal Order for District Board review.
• Prepares Internal Financial Statement packages for the District Board and staff, and addresses and details any revenue and/or expense line items that are significantly under/over budget.
• Coordinates and directs the completion of the District’s annual audit, including inputting audit adjustment journal entries and preparing a final Internal Financial Statement package for the General Manager and Board following the audit to accompany the externally prepared Audited Financial Statement package; and ensures the Comprehensive Annual Financial Report and other regulatory annual reports are completed in a timely manner.
• Plans, prepares, and/or directs the cash receipts, accounts payable, and accounts receivable functions and activities according to the District’s Purchasing Policy and vendor payment terms; inputs A/R receipts, generates reports, and follows up on all past due accounts with the invoice initiator; prepares the Withdrawal Order for District Board approval twice per month; verifies the reconciliation of vendor accounts; and prepares all 1099’s annually.
• Maintains all employee payroll data files in accounting software program sub-ledger; distributes, collects, and computes timesheets; calculates and inputs data into payroll system producing a semimonthly payroll; makes all payroll tax deposits and prepares quarterly and annual tax reports including the preparation and distribution of W-2s; maintains all payroll related hardcopy files including individual employee files.
• Manages the District’s Fixed Assets by inputting additions, changes, and retirements of all depreciable assets into the computer system sub-ledger; assigning depreciation life to each asset according to acceptable accounting practices; and calculating and reconciling depreciation annually.
• Analyzes financial operations by researching, compiling, and preparing financial and project reports as requested by the General Manager or Board.
• Provides lead supervision over professional, technical accounting, and/or clerical staff as assigned; reviews the work of staff performing accounting related work for accuracy, proper work methods, and compliance with applicable standards; and ensures adherence to safe work practices and procedures.
• Works on a variety of special projects and other duties as assigned.

Knowledge of:

• Financial management principles and practices, including financial planning, accounting, budgeting, investments, debt financing (i.e., bonds, state revolving fund loans and grants, lines of credit, etc.), purchasing, economic analysis, and forecasting procedures.
• Principles and practices of general fund, cost, governmental accounting, auditing, Generally Accepted Accounting Principles (GAAP), and financial control.
• Pertinent federal, state, and local laws, codes, and regulations, including those related to investments.
• Financial research and report preparation methods and techniques.
• Office procedures, methods, and equipment, including computers and applicable fiscal management software applications, as well as as word processing, spreadsheets, and databases.
• Payroll systems, wage and hour law, tax withholding, and filing requirements.
• Public retirement systems, including defined benefit plans and defined contribution plans.
• Principles of lead supervision and training.

Ability to:

• Manage a public agency finance program, including the preparation and administration of large and complex budgets.
• Research, analyze, and evaluate financial, accounting, cost, and statistical data.
• Identify and facilitate improvements to budgeting, cash flow analysis, and long-term financial forecasting.
• Understand the organization and operation of the District and of other agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
• Prepare clear and concise reports.
• Deliver effective presentations and oral reports.
• Communicate clearly, effectively, and diplomatically with internal and external clients.
• Promote a positive, cooperative working relationship with management and co-workers.
• Multi-task, organize, and prioritize duties with minimal supervision.
• Lead, organize, and review the work of staff.
• Operate office equipment, including computers and supporting word processing, spreadsheet, and database applications.

Any combination of experience and training that would likely provide the required knowledge and abilities
is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

• Bachelor’s degree with major coursework in accounting, finance, public administration, business administration, or a closely related field.

Experience:

• A minimum of five years of increasingly responsible experience in accounting, budgeting, or finance. Supervisory experience is desirable.

Special Requirements:
Essential duties require the following physical abilities and work environment: Employees of West Bay Sanitary District are, by State and Federal law, Disaster Service Workers. In the event of a declaration of emergency, any employee may be assigned activities, which promote the protection of public health and safety or the preservation of lives and property either at the District or within the locale of your own community.

Salary : $167,892 - $204,072