What are the responsibilities and job description for the Event Services Coordinator position at West Cal Arena & Event Center?

The West Cal Arena & Events Center is accepting resumes and applications for the position of

EVENT SERVICES COORDINATOR. This position is responsible for coordinating all event

related details for the facilities from start to finish, ensuring a successful conclusion for each

event. The ideal candidate will work closely with clients to determine their event needs, create

proposals, prepare budgets, and arrange all logistics, including catering, audio-visual, setup,

etc. Areas of responsibilities include but are not limited to :

Coordinate all aspects of event planning from initial consultation to final execution.
Communicate with clients to understand their event needs and provide

recommendations for spaces, menus, audiovisual equipment, and other services.

Answer phone calls and assist with guest inquiries and requests

Resolve guest complaints and issues in a timely and professional manner

Create proposals, contracts, and invoices for clients, and negotiate terms as needed.

Develop and maintain relationships with vendors, such as caterers, florists, and rental

companies, to ensure quality and cost-effective services.

Manage budgets and timelines for events to ensure profitability and effectiveness.

Ensure compliance with legal and safety regulations, such as occupancy limits, event

insurance, food handling, and fire codes.

Conduct post-event evaluations with clients to gain feedback and identify areas for

improvement.

Conducts staff briefings, pre- and post-event meetings.

Generate and maintain all event pro forma reports for analysis

Qualifications required for this position to include :

Associate or bachelor’s degree in hospitality or a related field or prior experience in

hospitality services and / or sales

Must be available some nights and weekends

Excellent organizational and communication skills

Knowledge of Computers and related software applications

QuickBooks accounting software a major plus

Possess a Valid Driver’s License

Strong initiative and the ability to work independently with limited direction

Included Benefits :

Health / dental / vision insurance for employee

Paid vacation after 6 months of service

11 paid holidays

Sick pay

2 paid personal days / year

Retirement plan

Pay commensurate with experience and qualifications

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What are the responsibilities and job description for the Event Services Coordinator position at West Cal Arena & Event Center?

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