Administrative Assistant

• Answers phone and communicates with appropriate personnel to resolve customer inquiries promptly.
• Pays close attention to detail, prioritizes work daily, and displays organization skills to keep up with continuously changing demands.
• Coordinates, schedules, and prepares for meetings, as requested.
• Receives and records paid on accounts and prepares and balances daily deposits to the sales report. Ensures daily credit of deposits to the company’s bank account.
• Ensures accurate pricing and maintains a record of current price lists.
• Compiles data and prepares invoices by gathering purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips for billings using computer-based programs and software.
• Posts billing transactions to accounting records and ensures accurate and consistent billing methods.
• Orders, maintains and reconciles inventory by reviewing shipping documents and bills of lading to verify products received/returned and transferred in/out and enter product movement.
• Coordinates physical counts of inventory, reconciles inventory variances, and posts inventory transactions.
Assist in monthly customer statement distribution.

• Assists department managers and sales staff with marketing activities.
• Occasionally may be asked to drive and run local errands as requested.
• Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
• Performs all other duties as assigned.

• Normally requires an associate degree in a related field or equivalent and related experience to demonstrate:
  
  • High degree of professionalism and ability to maintain confidentiality.
  • Excellent organizational and time management skills.
  • Good problem-solving skills and ability to work independently.
  • Strong mathematical skills, computer proficiency, and attention to detail.
  • Excellent written and verbal communication skills.
• Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
• Must have a valid driver’s license and satisfactory driving record.

• Must be able to work extended hours beyond those considered normal when required.

• Ability and willingness to participate in required training, including education on GROWMARK’s policies and procedures and additional training related to the position’s requirements.

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