Operations Supervisor

West Chester Area School District has the following position available with our Facilities & Operations Department:

1.0 Operations Supervisor

SUMMARY:

The Operations Supervisor is responsible for Facilities & Operations processes including budgeting, reporting and forecasting, analyzing and maintaining cost-effective programs and operations services to include purchases and delivery of materials in and out of our warehouse, inventory controls, inter-office mail, facilities usage, fleet management, and interaction with vendors, clients, staff and the public.

REPORTING RELATIONSHIPS:

• Reports directly to the Director of Facilities and Operations.
• Works cooperatively with other administrators, supervisors, staff, parents and others to perform job responsibilities as outlined.

TERMS OF EMPLOYMENT:

1. 12 months (260-262 days).

1. Salary & Benefits in accordance with the Non-Bargaining/Confidential unit of the West Chester Area School District.

QUALIFICATIONS & PHYSICAL REQUIREMENTS:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualifications and requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

• Bachelor’s degree in Business, Operations, Material Management, is preferred.
  • Associates degree with 3 years of relatable experience is required.
• Proficiency in the use of email systems, spreadsheets, word processing and presentation software as well as financial systems and web-based work order systems.
• Proficient in online research and the use of search engines.
• Proficient in verbal and written communications.
• Proficient in math, budgeting and accounting concepts and financial recordkeeping.
• Excellent organization and office management skills.
• Flexible and multitask oriented.
• Possess effective interpersonal skills with the ability to interface diplomatically with administrators, staff, vendors and the public.

Qualified candidate will be required to use hands to finger, handle or feel objects, tools or controls, and to talk and hear, sit 80% of the day and occasionally be required to stand, walk, stoop, kneel and crouch.  Have specific vision abilities to include close vision, color vision and the ability to adjust focus.  Have the ability to lift and/or move up to 25 pounds and possess effective communication, judgmental, planning and human relations skills, and will be required to work under periods of stress due to the level of the position responsibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES:   

This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to be consistently at work and perform any other position-related duties requested by the supervisor.

1. Maintains record of inventory of all material, equipment, and supplies in Custodial Operations.

1. Maintains record of vehicle fleet inventory, age, condition, repairs, materials, and supplies

1. Supervises the warehouse mechanic to ensure timely delivery of custodial and operational materials and supplies.

1. Supervises the delivery of inter-office mail as an extension of the warehouse function.

1. Support the Maintenance Operations office function throughout the department, including the following:

• Oversite of all accounting as it relates to blanket purchase orders.
• Ensures appropriate processing of warehouse requests and maintenance of inventory log.
• Handle the recordkeeping related to the productivity of completed work orders.
• Support for preparation of Request for Proposals.
• Ensuring appropriate invoicing as it relates to invoicing others for services provided by in-house personnel.

1. Assist with the development of the Facilities & Operations budget by making recommendations to the Director for needed supplies, products, and equipment and estimate costs of these items.

1. Provides support and oversight to the Facilities & Operations Office staff including but not limited to spreadsheet generation, database management, record keeping, filing and assisting when absences occur.

1. Supervises the facilities use secretary to ensure support of our student organizations and community stakeholders.

1. Support the Director of Facilities and Operations in maintaining task list and deadlines for routine operations and special projects.

1. Coordinates with District leadership in the handling of funding grants, including handling the gathering of necessary information, writing of the grants and recordkeeping during the grant process.

1. Supports the Facilities and Operations leadership team in confidential matters, including the preparation and recordkeeping of employee performance reviews.

1. Other duties as assigned by the Director of Facilities and Operations.

DISCLAIMERS AND AFFIRMATION

The West Chester Area School District does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, genetic information, gender identity or expression, sex, disability, or status as a veteran in admission or access to, or treatment or employment in its programs and activities. The West Chester Area School District will maintain a working environment free of all forms of harassment and will fully comply with the spirit and intent of all related laws and regulations. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), the Veterans Preference Act of 1944, Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources.