Bookkeeping Assistant/Reception

Title: Bookkeeping Assistant/Reception

Reports To: Director of Finance

FLSA Status: Non-exempt

Classification: Full time 40 hours per week

Wage: $23.00 to $26.00 per hour DOE

Location: Guerneville, CA

Summary

West County Community Services, a non-profit agency, is seeking a Bookkeeping Assistant to provide support for the Finance Department. Under the general direction of the Bookkeeper & Finance Director, the Bookkeeping Assistant will aid the Finance team in achieving operational excellence. Qualified candidates possess strong organizational, accounting, and computer skills. Knowledge and experience with Sage Intaact are ideal. The Bookkeeping Assistant will also answer calls and greet/direct visitors in the reception area. Bilingual (English/Spanish) highly preferred.

Essential Functions

· Assist in the Accounts Payable process (i.e. review vouchers, invoices, and checks for accuracy, data entry, and disburse checks after obtaining appropriate approval)

· Compile documentation to assist the Accounting department with both internal and external audits

· Assist in Accounts Receivable management and invoice preparation

· Promptly research and resolve discrepancies

· Compile and prepare routine reports and summaries

· Filing

Knowledge, Skills & Abilities:

• Proficient in Excel and Adobe Acrobat Pro
• Solid knowledge of Accounts Receivable and Accounts Payable processing
• Ability to comprehend and write correspondence and memos
• The ability to accurately add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals
• Skilled at solving practical problems and dealing with a variety of concrete variables in situations where only limited standardizations exist
• Ability to interpret a variety of instructions in written, oral, or schedule formats
• Bilingual (English/Spanish) highly preferred
• Additional duties as assigned

Minimum Requirements

· 3-5 years of related experience or the equivalent combination of education and experience

· Sage Intaact experience a plus

· Solid knowledge of accounting principles

· A self-starter that is detail oriented, organized, and tech savvy

· Ability to multi-task and work independently

· Reliable transportation

· Satisfactory background check

Physical Requirements

Traverse – Regularly move about the office to collect office supplies and documents; meet with team members in designated areas; some kneeling and bending

Communicate and Interact - Exchange information and provide information in person and via virtual group meetings (Zoom)

Detect, identify – Frequently reviews hard copy documents, emails

Stationary position – Must be able to remain in a stationary position up to 70% of the time

Operate, Draft, Write, Compile – Consistently uses a computer to research, document, communicate

Transport - Occasionally lifts up to 20 lbs., carrying office supplies

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills of this position. All staff members may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Americans with Disabilities Act

WCCS has pledged to ensure that employees and applicants have equal access to job opportunities, will not be discriminated against based on having an actual or perceived disability, and will have the same opportunity for employment, promotions, and transfers, as those individuals who do not have disabilities. WCCS complies with requests for accommodations under the Americans with Disability Act, including the Amendments Act.

West County Community Services is an equal opportunity employer. Our agency values Diversity and consider all applicants for all positions without regard to color, ethnic background, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, HIV/AIDS status, veteran status, or any other legally protected.

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 403(b) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $23 - $26