Administrative Assistant - Special Education

SUMMARY: The Administrative Assistant for the Special Education Leadership Team provides essential administrative support to ensure the efficient operation of the district's Special Education programs. This role involves a variety of tasks including managing communications, coordinating meetings, maintaining records, and assisting with the implementation of Special Education initiatives. A key outcome of this role is to provide professional and courteous service at all times while performing related work as assigned

To Apply: Please complete the application and include three references.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Collaboration:

• Partners with department personnel to complete state reporting requirements.
• Assists Director, Assistant Director, and Coordinators in the Special Education department with document creation, copying, scheduling, and general office duties.
• Develops positive, effective working relationships with contracted staff and the public.
• Develops positive, effective working relationships with learners and staff.

Communication:

• Provides information to learners, district staff, and the public by responding to questions and requests.
• Handles telephone calls in a timely and efficient manner and delivers messages and/or directs calls to appropriate point of contacts as needed.
• Connects and shares ideas through appropriate/applicable formats to express thoughts and ideas with integrity.

Compassion:

• Understands the complexities of cultural and global issues and how they relate to employee and learners’ experiences.
• Partners with others to resolve potential controversy and conflict through respectful discussion.
• Proactively seeks to understand the ideas, opinions, and skills of others.

Creativity:

• Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.

Critical Thinking:

• Reasons, interprets, and analyzes information to generate new knowledge and understanding.

Reflection:

• Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.

Resilience:

• Maintains composure while dealing with stressful situations.
• Effectively navigates interruptions in workflow.
• Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.

Responsibility:

• Supports and maintains continuous improvement of Special Education program operations.
• Monitors compliance and learner management system programs (TIEnet and Stars programs).
• Manages subscriptions for learner and educator online accounts.
• Maintains absence, professional learning, and hiring procedures and platform.
• Maintains taxi service for select learners with special needs.
• Creates, monitors, and submits learner contracts.
• Processes orders for the district’s Special Education programs and trainings.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the essential duties and responsibilities of this role, the employee is regularly required to reach with hands and arms.
• While performing the essential duties and responsibilities of this role, the employee is regularly required to stand, walk, bend, talk, and hear.
• The specific vision abilities required for this role include close and peripheral vision.
• The employee may be required to lift up to ~30 pounds.
• The employee must work with the public and various WFPS staff while simultaneously managing several competing demands.
• The employee will work in an environment that has a quiet to loud noise level.
  

Education and/or Experience:

• High School Diploma or General Education Degree (GED).
• Associate’s degree or related education in office administration is preferred.
• Previous office management experience is preferred.
• Understanding of employment personnel tools (Frontline, Applitrack, and ERP-Pro) is preferred.
• Demonstrated, effective technology skills – MS Office, Outlook, Excel/Spreadsheets for budgeting, Microsoft Teams, and willingness to learn new accounting and technology systems.
  

Language Skills:

• Ability to read, write, and comprehend simple instructions and short correspondences in the English language.
• Ability to communicate effectively verbally, expressively, and reactively.

Other Skills and Abilities:

• Exercise confidentiality, discretion, and good judgement.
• Adhere to the assigned work schedule by maintaining regular and punctual attendance.

SUPERVISORY RESPONSIBILITIES:

• None.

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The West Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual’s race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other protected status by law. External applicants are eligible for ND Veteran’s Preference: North Dakota veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a form DD214, and if claiming disabled veteran’s status, a current letter of disability. West Fargo Public Schools is committed to diversity, equity, and inclusivity in all hiring and employment practices. Applicants who incorporate a holistic perspective and a commitment to inclusion are encouraged to apply.