Leaves Manager

SUMMARY: The Leaves Manager is responsible for the overall administration and coordination of the leave processes and functions of the West Fargo Public School district including family medical leaves, requests for unpaid personal leave, leaves of absence, disability accommodations, and other long-term and mid-term leave requests. The Leaves Manager will oversee and support the district’s safety management plan. The Leaves Manager also serves as a resource to administration across the district in areas of leave and safety program management by advising and assisting in making decisions that balance the needs of the organization with the needs of the employees while following applicable district policies, practices, and laws.

To Apply: Please complete the application and include three references.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Collaboration:

• Works with military leaves to ensure all paperwork and processing is completed accurately and effectively.
• Utilizes external partnerships for managing disability accommodations.
• Partners with Workforce Safety Insurance (WSI) to ensure the district receives applicable program discounts.
• Partners with appropriate administrators and staff regarding incident and issue reporting and provides recommendations for corrective actions.
• Assists claims coordinators with all safety-related claims that elevate beyond simple processing to include time loss, concerns with return to work, etc.
• Assists with coordination and volunteering at WFPS events (bonanzas, building and district events, etc.)
• Develops positive, effective working relationships with learners and staff.

Communication:

• Answers district staff questions related to leaves and workplace safety.
• Presents information on leaves and WSI for new staff.
• Connects and shares ideas through appropriate/applicable formats to express thoughts and ideas with integrity.

Compassion:

• Understands the complexities of cultural and global issues and how they relate to employee and learners’ experiences.
• Partners with others to resolve potential controversy and conflict through respectful discussion.
• Proactively seeks to understand the ideas, opinions, and skills of others.

Creativity:

• Creates training materials and programs for employees and administrators on applicable policies.
• Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.

Critical Thinking:

• Ensures requests for leave are processed according to federal and state laws, district policies, and communicated with employees and administrators.
• Reviews daily leaves for administration, teachers, and professional staff to ensure accurate leave usage.
• Ensures all applicable laws and policies for disability accommodations.
• Tracks data requests and completes applicable follow-up for disability accommodations.
• Completes the WSI payroll reporting.
• Reasons, interprets, and analyzes information to generate new knowledge and understanding.

Reflection:

• Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.
• Continually expands program knowledgebase by participating in education opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.

Resilience:

• Maintains composure while dealing with stressful situations.
• Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.

Responsibility:

• Administers all FMLA/Non-FMLA leaves and long-term and mid-term leaves.
• Monitors and processes unpaid personal leave requests.
• Create leave calendars for staff and ensures documents are entered into HR systems.
• Monitors jury duty leave and related receipt of payments from all staff.
• Uploads leaves into HR payroll systems for each pay period for teachers, administrators, and professional staff.
• Manages adding leave balances to all staff groups into HR systems.
• Processes disability accommodation requests.
• Communicate with employees and administrators regarding disability accommodation requests.
• Manages the district’s safety management program and serves as the district's safety coordinator.
• Maintains the safety management program and additional supporting programs.
• Completes the WFPS volunteer coverage data annually.
• Assists with staff orientations as needed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the essential duties and responsibilities of this role, the employee is regularly required to reach with hands and arms.
• While performing the essential duties and responsibilities of this role, the employee is regularly required to stand, walk, bend, talk, and hear.
• The specific vision abilities required for this role include close and peripheral vision.
• The employee may be required to lift up to ~30 pounds.
• The employee must work with the public and various WFPS staff while simultaneously managing several competing demands.
• The employee will work in an environment that has a quiet to loud noise level.
  

Education and/or Experience:

• Bachelor’s Degree in Human Resource Management, Business Management, or directly related field.
• 2 years of experience in human resources with direct experience in leave administration, safety program management, disability accommodations, and/or supervisory responsibilities.
• PHR and/or SHRM-CP preferred.
• Previous employment in a school setting is preferred.
• Experience with TylerTech – Infinite Visions is preferred.
• Experience with Frontline Education Recruiting & Hiring and Absence Management is preferred.
  

Language Skills:

• Ability to read, write, and comprehend simple instructions and short correspondences in the English language.
• Ability to communicate effectively verbally, expressively, and reactively.

Other Skills and Abilities:

• Exercise confidentiality, discretion, and good judgement.
• Adhere to the assigned work schedule by maintaining regular and punctual attendance.

SUPERVISORY RESPONSIBILITIES:

• HR Generalist

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The West Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual’s race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other protected status by law. External applicants are eligible for ND Veteran’s Preference: North Dakota veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a form DD214, and if claiming disabled veteran’s status, a current letter of disability. West Fargo Public Schools is committed to diversity, equity, and inclusivity in all hiring and employment practices. Applicants who incorporate a holistic perspective and a commitment to inclusion are encouraged to apply.