What are the responsibilities and job description for the Human Resources Specialist position at West Florida Medical Center Clinic PA?
Description
JOB SUMMARY
The HR Specialist coordinates aspects of the employee lifecycle including recruiting, onboarding, orientation, training and development, and HR compliance. The HR Specialist is directly responsible for a wide range technical human resources tasks within the Human Resources department. This position requires use of sound judgment and confidentiality in dealing with staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Functions as the HRIS and LMS Administrator for the company.
- Collaborates with departmental managers on job analyses to understand skills and competencies required for positions and creates and maintains job descriptions according to required essential functions for the roles.
- Recruits qualified job applicants for open positions by maintaining accurate position control, posting open positions with current job descriptions, and ensuring open postings are updated regularly.
- Manages the onboarding process, including conducting new hire pre-screening activities, reference verifications, background screens, and pre-employment drug screens.
- Ensures compliance with employee health policies and procedures for new hires and ongoing for current employees as needed.
- Ensures new hire documentation is completed properly and according to established guidelines for compliance and payroll, including proper completion of tax forms and I-9 verifications using E-Verify.
- Facilitates New Employee Orientation and coordinates required training with other departments.
- Assists employees with understanding benefit options.
- Prepares and generates badges for employees.
- Ensures new hires and current employees are outfitted in proper uniforms according to company policy.
- Reviews, tracks, and documents compliance with mandatory and non-mandatory training.
- Tracks employee license/certification expiration dates in the HRIS/LMS programs for compliance.
- Reviews Status Notices for accuracy and appropriateness prior to final for processing through payroll.
- Maintains the Service Award program and distributes according to established guidelines.
- Processes and allocates department invoices and expenses in the accounting system.
- Generate and distributes monthly Human Resources reports to management.
- Coordinates Wellness Fairs, Open Enrollment meetings, and other employee events as required.
- Participates in Job Fairs throughout the community.
- Performs other duties as assigned.
Requirements
Education/Experience Requirements
- Minimum education requirement is bachelor’s degree.
- Two years’ experience in human resources required.
- Proficiency in Microsoft Office with Microsoft PowerPoint and Adobe Professional as well as experience with human resources management HRIS systems required.
- Healthcare recruiting preferred.
