Assistant Materials Manager

Position Summary:

Assisting the Materials Manager in implementing & maintaining a coordinated supply & support system that operates efficiently to meet the needs of the facility. Maintains knowledge of other department’s functions as they relate to the Materials Management Department.

Excellence in Practice:

• Accurately sorts incoming mail & freight and processes outgoing mail & freight
• Collects & processes Patient issue records and replenishes stickered sub-inventories
• Responsible for assessing replenishment needs for department type sub-inventories and re-stocking as necessary
• Responsible for accurately sorting and disseminating all incoming mail & freight and processing all outgoing mail & freight
• Documenting MMIS (Materials Management Information System) purchases, maintaining MMIS records related to the purchase of goods and services, verifying invoices for payment, coordinates product returns & networks with departments to determine needs
• Maintains all inventory transactions, including logging, filing and maintaining source documents in an organized fashion, making any corrections to transaction errors
• Responsible for ordering, receiving, controlling, storing and accurately issuing all items in the MM inventory. Inspect, verify and accept or reject supplies
• Orders, receives, controls, stores & accurately issues all items stored in inventory; inspects, verifies & accepts/rejects supplies
• Orders, receives & accurately disseminates all non-stock items ordered ordered via the MMIS
• Oversees & performs periodic inventory counts of the main inventory and all MMIS defines sub inventories
• Purchases supplies & equipment for the organization; conducts product research & evaluation in collaboration with department managers while under the supervision of the Materials Manager
• Collaborates with department managers to make contact with, negotiate & evaluate vendors
• Obtains & reviews bids under the supervision of the Materials Manager
• Reviews contracting, GPO & other, for the product, equipment & services purchased via the MMIS
• Plans, organizes & oversees patient supply charging under the supervision of the Materials Manager.
  
  

Essential Job Requirements:

• Education: Requires high school diploma or equivalent. Some college education preferred
• Experience: Previous experience in supply chain, computerized inventory systems, and/or accounts payable desired. Typing and computer knowledge required
• License Requirements: Must maintain a valid driver’s license & be insurable
  
  

Shifts: 6:30a-3:00p OR 7:30-4:00p, every 3rd weekend rotation. Weekend shifts are typically 2hrs or less.

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