Business Office Manager

• Establish and maintain a system of financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals prepare and make bank deposits, etc.
• Process accounts payable including distributing invoices to department heads for review and approval, entering invoices into the accounts payable software and printing checks for payment.
• Maintain the general ledger to include the coding of invoices with correct G/L expense account numbers, account reconciliation, closing books, setting up new accounts, etc., as necessary or instructed.
• Process payroll.
• Prepare & bill appropriate paying agencies (Private, Medicare, Medicaid, Private Insurance& Veterans Administration) etc.
• Monitor & collect accounts receivables. Report delinquent accounts to the administrator & handle collections as directed.
• Reconcile the resident trust bank statement.
• Participate in departmental meetings.
• Review & check work and make necessary adjustments/corrections as required or that may become necessary.
• Ensure that resident funds are maintained in accordance with current federal & state guidelines.
• Provide each resident/responsible party with a quarterly accounting of his/her funds managed by the facility.
• Deal effectively with public, staff, residents, familiesand co-workers.
• Operate office equipment such as adding machines, calculators, computers, typewriters, copy machines, telephone systemsand intercommunication systems.
• Be informed regarding current employee laws, rulesand regulations such as minimum wage & EEOC.
• Answer telephone; determine nature of the call and direct call to appropriate individual or department. Give directions/information to visitors, guests, residents, sales representatives, etc.
• Communicate with supplier/vendor concerning errors or questions about invoices.
• Assure that an adequate supply of accounting supplies and equipment is on hand to meet day-to-day operational needs of the facility.
• Handles resident billing questions, as needed.
• Attends meetings as requested by Administration, i.e., Safetyand Stand Up.
• Oversees census reports and produces reports as requested.
• Assists with Cost Report data as needed.
• Timely submission of minimum data set (MDS) for all residents.
• Perform related duties as assigned or as the situation dictates.

• Education : High School diploma required, college preferred.
• Experience:At least two full years of office experience, preferably 3-5 years.
• Other : Maintain professional, friendlyand caring attitude; support staff & administrator; be aware of potential problems.

Powered by JazzHR

s2udZzlMoy