What are the responsibilities and job description for the Occupancy Specialist position at WEST SIDE FEDERATION FOR SENIOR AND SUPPORTIVE HOUSING, INC.?
Occupancy Specialist
Organization Description
The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing and social services for low- income older persons, many of whom live with mental illness and / or have experienced homelessness.
Summary Description
Reporting to the Assistant Director of Occupancy, the chief responsibility of the Occupancy Specialist is to help maintain a high occupancy rate at buildings owned and / or managed by WSFSSH and conduct all duties in compliance with Low Income Housing Tax Credit guidelines, subsidy guidelines, and equal housing opportunity laws.
Key Responsibilities
- Analyze the occupancy rate at sites in portfolio and determine the appropriate number of interview / appointment notices
- Work with the Leasing & Compliance Assistant to track responses to the interview / appointment notices
- Work with the Leasing & Compliance Assistant to ensure timely response to interview / appointment confirmations or rejection letters
- Interview applicants for program and determine eligibility
- Send third-party income verifications
- Run EIV reports and background checks (if applicable)
- Prepare income certification package and submit to the city for approval (if necessary)
- Hold weekly vacancy meetings with designated members of building staff in portfolio
- Prepare weekly vacancy reports for buildings in portfolio
- Prepare subsidy paperwork
- Finalize initial leasing paperwork and hand file over to building
- Ensure the file is delivered in a way consistent with the standard tenant file set-up
- Ability to manage large amounts of data such as annual contract rent increases, legal rents, income limit changes, etc.
- Input information into the property management database
- Assist with lease-up of new WSFSSH developments
- Travel between Central Office and other WSFSSH sites as necessary
- Attend training sessions and conferences as required for enhancement of job skills
- Assist with other duties as needed
Other
Required Skills / Abilities
Education and Experience
WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees' qualifications without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.