What are the responsibilities and job description for the Assistant Building Manager - Euclid Hall position at West Side Federation for Senior and Supportive Housing?
Job Description : Assistant Building Manager, Euclid
ORGANIZATION :
The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting, which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing for low- income older persons, many of whom live with mental illness and / or have experienced homelessness. WSFSSH is an Equal Opportunity Employer (EOE)
POSITION :
Under the supervision of the Building Director and associate director / clinical coordinator, The Assistant Building Manager will assist in all aspects of the administration and property management of the building, with the goal of enabling residents to live permanently and as safely and independently as possible.
WORK CATEGORIES & DUTIES
Specific duties include, but are not limited to, the following :
Responsibilities :
Personnel
- Supervise front desk personnel.
- Ensure that 24hour shifts are covered as per union contract.
- Maintain all leave time requests.
- Ensure that all supplies including forms are maintained.
- Ensure that personnel is cleaning and maintaining front desk area.
- Co-Supervise maintenance staff, and administrative staff.
- Assist manager in maintaining active personnel files : Vacation requests, time taken (sick leave, personal days, etc.)
- Process timesheets and submit in a timely manner.
- Assist Manager with staff meetings, tenant / staff complaints and performance evaluations when needed.
- Responsible for taking and maintaining minutes of all meetings.
- Assist Manager with Social Service staff interface.
- Coordinate with social service staff on various tenant issues including arrears, housekeeping, disruptive behavior, room maintenance, monthly tenant meetings, etc.
- Ensure social services department receives copies of all incident reports, tenant lists and management letters to individual residents.
- Act as liaison between tenants and staff in building manager's absence.
- Assist Manager with Housing Court Hearings / Trials
- Office / Building Management and Administrative :
- Manage general office functions.
- Establish a 1 : 1 professional relationship with tenants.
- Assist manager in responding to building violations and coordinate with Contractors and Euclid Hall staff to clear violations.
- Reaching out to Contractors for quotes and estimates
Management Office :
Assist manager with maintaining tenants files consisting of :
Assist manager with maintaining monthly, quarterly and yearly reports. Reports include but are not limited to the following :
Building Maintenance :
Qualifications Expected :
