What are the responsibilities and job description for the Substitute Secretary (24-25) position at West Virginia Department of Education?
JobID: 37563
Position Type:
Secretarial/Clerical/Substitute Secretary
Secretarial/Clerical/Substitute Secretary
Date Posted:
2/27/2025
2/27/2025
Location:
Countywide
Countywide
County:
Marshall County Schools
Marshall County Schools
POSITION 25S58A TITLE: Substitute Secretaries
(24-25) LOCATIONS: Countywide
DUTIES & RESPONSIBILITIES:
The following is a partial listing of duties which may be assigned: filing, typing, bookkeeping,
public reception, answering the phone, making appropriate phone calls, referring calls or conveying
accurate messages to appropriate individuals, maintaining
records, copying records, using machines, using computers, directing and giving instructions as
necessary, WVEIS reports, requisitions and purchase orders, inventories. Other duties as assigned
by the supervisor.
QUALIFICATIONS:
Must be a high school graduate or equivalent.
Individual to be employed will demonstrate requisite skills such as filing, book-keeping,
accounting, purchasing, typing, public reception, telephone communications, general knowledge of
and competence working with computers (Microsoft Office, Excel, Spreadsheets, WVEIS). Pass State
developed tests to indicate minimum competencies in each area of job classification as titled.
Typing speed of at least 25 words per minute.
The secretary will demonstrate an ability to work well with others, receive public visitors
graciously, exude a courteous demeanor, recognize the sensitivity of matters discussed and
materials reviewed and be willing to maintain the confidentiality of records and school business
transacted.
BEFORE WORKING:
The Substitute Secretary must pass the WV State Test for Secretary (including typing at least 25
words per minute)
The Substitute Secretary must complete a WV background check The Substitute Secretary must attend
the WVEIS Training
The Substitute Secretary must attend the Substitute Service Personnel Orientation
The applicant will also demonstrate the ability to perform the essential duties and
responsibilities of the position as contained in the job description, with or without reasonable
accommodation.
TO WHOM RESPONSIBLE: Principal of the school
EMPLOYMENT TERM: As needed for the 2024-2025 school year, subject to contract renewal yearly.
SALARY: Salary to be determined by salary classification level, experience, and education according
to schedule at https://boe.mars.k12.wv.us/mcs-salary/. Pay grade E.
BID PERIOD: February 27 - March 14 (EOB)
ALL POSTINGS MUST BE SUBMITTED ELECTRONICALLY THROUGH THE FRONTLINE EDUCATION WEBSITE.
YOU MUST VISIT THE FOLLOWING WEBSITE http://www.applitrack.com/wvde/onlineapp AND COMPLETE THE
PROCESS THERE. IF YOU NEED ASSISTANCE OR HAVE OTHER QUESTIONS, CALL THE PERSONNEL
DEPARTMENT AT 304-843-4400, EXT. 310. Visit MCSJobs.net for a direct link to the Marshall County
Section.
If applying for more than one position or location, indicate your preference in the online
application.
DISCRIMINATION PROHIBITED:
As required by Federal laws and regulations, the Marshall County Board of Education does not
discriminate on the basis of sex, race, color, religion, disability or national origin in
employment or in its educational programs and activities.
Inquiries may be referred to: David Soltesz, Title IX Coordinator, Marshall County Board of
Education, PO Box 578 , Moundsville, WV 26041, 304-843-4400; to Erin Cuffaro, Section 504
Coordinator, Marshall County Board of Education, PO Box 578, Moundsville, WV 26041, 304-843-4400;
to the State Elimination of Sex Discrimination Project Coordinator, 304-558-7864, to the State
Section 504 Coordinator, 304-558-2696, West Virginia Department of Education, Charleston, WV 25305;
or to the U.S. Department of Education’s Director of the Office for Civil Rights, 215-656-8541.
FOR THE SUCCESSFUL APPLICANT AFTER REPORTING TO THE NEW POSITION:
I received a copy of this job description and had the opportunity to discuss it with my immediate
supervisor. I understand it is my responsibility to perform satisfactorily the duties and
responsibilities described above.
Printed Name ______________________________________________________________
Signature ______________________________________________________ Date ______
(24-25) LOCATIONS: Countywide
DUTIES & RESPONSIBILITIES:
The following is a partial listing of duties which may be assigned: filing, typing, bookkeeping,
public reception, answering the phone, making appropriate phone calls, referring calls or conveying
accurate messages to appropriate individuals, maintaining
records, copying records, using machines, using computers, directing and giving instructions as
necessary, WVEIS reports, requisitions and purchase orders, inventories. Other duties as assigned
by the supervisor.
QUALIFICATIONS:
Must be a high school graduate or equivalent.
Individual to be employed will demonstrate requisite skills such as filing, book-keeping,
accounting, purchasing, typing, public reception, telephone communications, general knowledge of
and competence working with computers (Microsoft Office, Excel, Spreadsheets, WVEIS). Pass State
developed tests to indicate minimum competencies in each area of job classification as titled.
Typing speed of at least 25 words per minute.
The secretary will demonstrate an ability to work well with others, receive public visitors
graciously, exude a courteous demeanor, recognize the sensitivity of matters discussed and
materials reviewed and be willing to maintain the confidentiality of records and school business
transacted.
BEFORE WORKING:
The Substitute Secretary must pass the WV State Test for Secretary (including typing at least 25
words per minute)
The Substitute Secretary must complete a WV background check The Substitute Secretary must attend
the WVEIS Training
The Substitute Secretary must attend the Substitute Service Personnel Orientation
The applicant will also demonstrate the ability to perform the essential duties and
responsibilities of the position as contained in the job description, with or without reasonable
accommodation.
TO WHOM RESPONSIBLE: Principal of the school
EMPLOYMENT TERM: As needed for the 2024-2025 school year, subject to contract renewal yearly.
SALARY: Salary to be determined by salary classification level, experience, and education according
to schedule at https://boe.mars.k12.wv.us/mcs-salary/. Pay grade E.
BID PERIOD: February 27 - March 14 (EOB)
ALL POSTINGS MUST BE SUBMITTED ELECTRONICALLY THROUGH THE FRONTLINE EDUCATION WEBSITE.
YOU MUST VISIT THE FOLLOWING WEBSITE http://www.applitrack.com/wvde/onlineapp AND COMPLETE THE
PROCESS THERE. IF YOU NEED ASSISTANCE OR HAVE OTHER QUESTIONS, CALL THE PERSONNEL
DEPARTMENT AT 304-843-4400, EXT. 310. Visit MCSJobs.net for a direct link to the Marshall County
Section.
If applying for more than one position or location, indicate your preference in the online
application.
DISCRIMINATION PROHIBITED:
As required by Federal laws and regulations, the Marshall County Board of Education does not
discriminate on the basis of sex, race, color, religion, disability or national origin in
employment or in its educational programs and activities.
Inquiries may be referred to: David Soltesz, Title IX Coordinator, Marshall County Board of
Education, PO Box 578 , Moundsville, WV 26041, 304-843-4400; to Erin Cuffaro, Section 504
Coordinator, Marshall County Board of Education, PO Box 578, Moundsville, WV 26041, 304-843-4400;
to the State Elimination of Sex Discrimination Project Coordinator, 304-558-7864, to the State
Section 504 Coordinator, 304-558-2696, West Virginia Department of Education, Charleston, WV 25305;
or to the U.S. Department of Education’s Director of the Office for Civil Rights, 215-656-8541.
FOR THE SUCCESSFUL APPLICANT AFTER REPORTING TO THE NEW POSITION:
I received a copy of this job description and had the opportunity to discuss it with my immediate
supervisor. I understand it is my responsibility to perform satisfactorily the duties and
responsibilities described above.
Printed Name ______________________________________________________________
Signature ______________________________________________________ Date ______
