What are the responsibilities and job description for the Project Director - Maps 2.0 position at West Virginia Northern Community College?
Job Description Summary
Project Summary
WVNCC has been awarded $1.5 million as part of the U.S. Department of Labor’s $65 million Strengthening Community Colleges Training Grant (SCCTG) initiative. MAPS 2.0 is a next-generation, industry-aligned skills pathway designed to support the revitalized manufacturing and production industries in West Virginia’s Northern Panhandle. This initiative aims to build workforce education and training capacity in the Ohio River Valley region, focusing on sustainable and scalable change to prepare students for careers in advanced manufacturing and next generation energy.
The plan includes strategic partnerships with manufacturers like Form Energy and organizations such as Project BEST, the West Virginia Manufacturers Association, and local schools to design cohesive training programs that align with industry needs. Provide employers access to a stronger pipeline of talent aligned with current and future workforce needs. The project calls for the creation of stackable credentials and training programs that provide a clear pathway to employment in advanced manufacturing in specialized fields such as Computer Integrated Machining, Mechatronics, Industrial Systems Technology, and Welding.
Job Summary
The MAPS 2.0 Project Director reports to the Vice President for Continuing Education and Workforce Development (CEWD). This position is grant funded until January 31, 2029, and will lead the strategic development, coordination, and implementation of grant activities, initiatives, and programs across all three WVNCC campuses. This grant leverages a consortium of manufacturers and other strategic partners.
The Project Director provides overall leadership for student-success focused on the MAPS 2.0 project; hire & evaluate project staff; develop, monitor and enforce appropriate policies and procedures for project implementation; effectively collaborate with other administrators, faculty and staff to achieve objectives; communicate an informed understanding of MAPS 2.0 objectives to all constituencies of WVNCC; authorize all expenditures & manage budget; facilitate development & implementation of an effective evaluation & assessment process to evaluate progress toward achievement of goals and objectives; remain thoroughly informed regarding SCCTG policies and grant terms & conditions; ensure adherence to all applicable college, State & federal requirements; communicate effectively and oversee preparation & submission of required fiscal and annual reports with Dept. of Labor; work with administrators and faculty to institutionalize new practices & improvements.
Requires knowledge and application of project strategy development and implementation. Must be able to work with and lead internal and external partners to create new partnerships for the projects. Utilizes college software systems (i.e. Banner, Argos, WEAVE, ClearPoint and KRONOS) to manage and assess the success of the project. Responsible for maintaining accurate records of participant requirements throughout their enrollment and of grant reports during the life of the grant.
Responsibilities and Duties include but are not limited to
Essential Functions
Promotes WVNCC & MAPS 2.0 mission, values, and vision and attends College events and meetings.
- Provide overall project leadership and supervision of the “Strengthening Community Colleges Training Grant (SCCTG)” project.
- Serve as the primary liaison between the College, Project Consultant, and the Program Officer at the U.S. Department of Labor.
- Remain current regarding SCCTG and U.S. Department of Labor policies, grant terms, and conditions; ensure project compliance throughout grant period.
- Participate in professional development appropriate to the functions of the position, including national SCCTG meetings/conferences and Department of Labor sponsored trainings.
- Provide SCCTG orientation, training, and technical assistance to project staff, faculty, and College personnel to ensure all parties remain current on regulations, policies, and best practices related to implementation of the MAPS 2.0 Plan of Operation.
- Provide program and budgetary oversight of the Maps 2.0 grant and Plan of Operation.
- Ensure appropriate use of federal funds; manage budget; maintain budget control; approve expenditures.
- Ensure accomplishment of Grant Objectives.
- Oversee program evaluation including the preparation and submission of financial and technical reports for the U.S. Department of Labor and the College.
- Assist with the recruitment, onboarding, development, and growth of key personnel for the Maps 2.0 program.
- Works with Advising and Career Services to develop and implement strategies for Advanced Manufacturing enrollment, placement, and retention of students to ensure the long-term sustainability of the MAPS 2.0 program
- Works with recruiters, advanced manufacturing companies, local workforce development boards, basic skills, and K-12 schools to recruit students into Advanced Manufacturing pathways
- Works with Institutional Research personnel, Advising, Workforce Development Boards, faculty and staff to collect, analyze, and report student data
- Maintains and updates accurate database on students, employers, grant funding and project outcomes
- Conducts job development and referrals to connect students with hiring employers
- Helps develop criteria for credit for prior learning (CPL)
- Attends weekly, monthly and quarterly meetings, to review new policies and procedures, brainstorm with consortium peers to achieve the goals of the grant
- Maintain effective communication to inform the College community and to ensure project congruence with institutional goals.
- Work with College constituents to design strategies for student retention/completion/transition that are responsive to students’ needs.
- Maintain high level of sensitivity, understanding, and respect for students, parents, employees, partners and the community.
- Represent the College, serve as the primary point of contact for the MAPS 2.0 project.
- Performs other duties appropriate to the position and College priorities.
- Frequent travel required between campuses and to corporations, schools, meetings and conferences, etc.
- Complies with all College Policies, procedures, rules and standards.
Qualifications and Requirements
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
Education Level
Field of Study
Req
Pref
And/Or
Master’s degree
Administration, Engineering, Manufacturing, Grant/Project Management, Higher Education, or other directly related field
X
Additional Experience
X
Bachelor's Degree in Administration, Engineering, Manufacturing, Grant/Project Management, Higher Education, or other directly related field with relevant work experience, training, or other equivalent qualifications may be considered.
Work Experience
Experience
Experience Details
Req
Pref
3 year
Project management including supervision, budget monitoring, project management & accountability for project outcomes in a higher education environment
X
3 year
Direct experience managing large (e.g., $1M plus) state and/or federal grants including monitoring, managing, reporting and accountability.
X
2 year
Direct experience as a change agent in higher education.
X
2 year
Direct experience with US DoL grant project implementation.
X
Knowledge, Skills and Abilities; Additional Information
Skill/Ability
Description
Proficiency
Demonstrated problem solving skills
Proficient in English written and verbal communication skills
Effective interpersonal skills
Strong inter-personal & communication skills & demonstrated ability to work as part of a team.
Possesses strong technical aptitude
Proficient word processing and spreadsheet skills.
Advanced
Articulate and responsive to colleagues
Intermediate
Ability to represent the company with external constituents
Intermediate
Demonstrated ability to maintain confidential information
Advanced
Experience in a regulated environment
Advanced
Ability to analyze and interpret financial data
Advanced
Excellent collaboration and team building skills
Advanced
Demonstrated time management and priority setting skills
Advanced
Excellent organizational skills
Advanced
Licenses and Certifications
License or Certification
Time Frame
Req
Pref
People Management Responsibilities
Indicate the type and scope of supervisory responsibilities of this position. Check only one box.
NOTE: this refers to supervision of other College employees and excludes student workers.
Additional Information
x
Direct supervision over a unit of non-exempt employees or lead responsibility over a group of exempt employees. Most of the time Is spent assigning, reviewing, and checking work or eliminating normal difficulties involving standard policies, procedures, or work practices. Input would be significant In subordinate employees' performance appraisal, hire or fire decisions.
People Management:
Headcount
FTE
Individual Contributor
x This position manages people
# of Direct Subordinates
3
3.0
# of Essential Student Workers
# of Contracted Subordinates
Additional People Management
Enter functional area and responsibilities of positions managed
Functional Area
Responsibilities
Financial Responsibility:
Select one or more facets of financial responsibility for this position, use the drop-down menu at the bottom of the page to reflect the total budget associated with this role.
Planning
Monitoring/ Reconciling
Tracking
x
Has Financial Responsibilities
X
Setting and controlling a budget
None
None
None
X
Staying within a line item in department’s budget
None
None
None
X
P-Card User
$1,001 to $5,000
$1,001 to $5,000
$1,001 to $5,000
Collaboration/Service:
Indicate the nature of collaboration and/or service to others required by the position and whether this occurs internally (with others at the College) or externally (with students, parents, donors, general public, vendors, media, other institutions, etc.) Check all that apply. Additional information can be entered on the right.
Internal
External
Additional Information
X
X
Exchange of routine, factual information and/or answering routine questions.
X
X
Exchange detailed information or resolve varied problems.
X
X
Access to and/or works with sensitive and/or confidential information.
X
Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately.
X
Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects.
X
Resolve conflict, negotiate or collaborate on major projects.
Handle sensitive issues and facilitate collaboration at the highest level.
X
X
Develop and maintain relationships with key contacts to enhance workflow and work quality.
Decision Making:
Indicate the type of impact of the decisions typically made by this position. Check only one box. Additional information can be entered on the right.
Additional Information
Decisions generally affect own position or specific functional area. Problems encountered are routine, somewhat repetitive and generally solved by following clear directions and procedures.
x
May contribute to business and operational decisions that affect the department. Decisions made address non-routine questions and situations, often requiring investigation and/or research of precedents. Uses patterns, trends, and precedents to analyze situations and determine appropriate course of action or approach to solving problems.
Decisions have major implications on the strategy, operational and business decisions that affect the department. Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general precedents and practices.
Decisions and problems are complex and involve multiple constituencies, often with competing priorities. Problems are highly varied, complex and often non-recurring; require novel and creative approaches to resolution. New concepts and approaches may have to be developed.
Independence of Action
Indicate the position’s general degree of independence of action. Check only one box. Additional information can be entered on the right.
Additional Information
Work is closely managed and reviewed for accuracy and adequacy. Follows specific, outlined, and detailed directions.
x
Works is accomplished with moderate supervision. Follows established and detailed directions. Work is reviewed for accuracy and overall adequacy.
Works is accomplished with limited direction. Determines and develops approach to solutions. Work is evaluated upon completion to ensure objectives have been met.
Work is accomplished without considerable direction. Exercises judgment in selecting methods, techniques, and evaluation criteria in obtaining results. Exerts significant latitude in determining objectives of assignment. Takes calculated risks with consultation from the expert.
Works with minimal direction toward predetermined long-range goals. Acts independently to determine methods and procedures on new or special assignments. Determines and pursues courses of action essential in obtaining desired results. Takes calculated risks.
- Other Scope factors: Could also include Factors from WV HEPC form -
Problem Complexity and Problem-Solving Timeframes
Describes how clearly a problem is defined when presented and how much additional effort is required to understand the nature of the problem. Additionally reflects typical timeframes associated with resolving problems encountered in the role.
Provides resolution to problems that are readily identifiable with limited scope and are resolved in accordance with standard practices, procedures, applications or routines. Problem/Task resolution timeframe: The majority of tasks typically take one to two days to resolve.
Provides resolution to an assortment of problems that are typically well defined, but some clarification or judgment is required to determine action, as additional information about the problem / task is discovered. Uses judgment within defined practices / procedures to determine appropriate action. Problem/Task resolution timeframe: Inclusive of shorter timeframes, but the majority of tasks take up to several weeks to resolve.
x
Provides resolution to a diverse range of recognizable complex problems. Analysis is required to identify root cause. Uses judgment within defined boundaries to develop alternate solutions, both long and short term. Problem/Task resolution timeframe: Inclusive of shorter timeframes, but typically the majority of tasks take three to six months to resolve.
Works on complex issues where analysis of situations or data requires in-depth evaluation of variable factors. Constructs and may pursue alternative paths towards a solution. Exercises judgment in selecting method, techniques and evaluation criteria for obtaining results consistent with broadly defined policies and practices. Problem/Task resolution timeframe: Inclusive of shorter timeframes, but typically six to twelve months or more to resolve.
Works on significant and unique issues where analysis of situations or data requires and evaluation of intangibles. Aware and responds to changing and interconnected variables. Exercises independent judgment in methods, techniques and evaluation criteria for obtaining results. Problem/Task resolution timeframe: Inclusive of shorter timeframes, but typically twelve months or more to resolve.
Impact:
A statement which describes the impact to the company of contributions, decisions, recommendations or actions taken by the incumbent
Failure to accomplish results can normally be overcome without significant effect on the organization
Failure to achieve results or erroneous judgments may require the allocation of additional resources to correct and / or achieve goals.
x
Failure to obtain results or erroneous judgments or recommendations would normally have serious results and may require substantial expenditure of resources to correct and / or achieve goals.
Erroneous decisions or recommendations would normally result in the inability to reach crucial organizational objectives and may have prolonged effect, as well as the expenditure of substantial resources.
Erroneous decisions or recommendations would normally result in failure to reach goals crucial to significant organizational objectives and would profoundly effect the image of the organization.
Physical Demands
A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Physical Demand
All of the Time
Most of the Time
Some of the Time
Rarely
Never
Balancing (full body)
X
Bending
X
Carrying
X
Climbing (low heights such as step stool)
X
Climbing (ladders over 3 feet)
X
Crawling
X
Crouching
Driving
X
Hearing
X
Hoisting
X
Kneeling
X
Leaping or jumping
X
Lifting/carrying very lightweight objects occasionally
X
Lifting/carrying lightweight objects (up to 25 lbs.)
X
Lifting/carrying moderately heavy items (over 25 and up to 50 lbs.)
X
Lifting/carrying heavy items (over 50 and up to 75 lbs.)
X
Lifting/carrying very heavy items (over 75 lbs.)
X
Office environment/sedentary work
X
Pulling or tugging
X
Reaching above shoulder
X
Reaching below shoulder
X
Running
X
Seeing
X
Sitting (for brief periods)
X
Sitting (for long periods)
X
Stairs (ascending and descending)
X
Standing (for brief periods)
X
Standing (for long periods)
X
Stooping
X
Touching
X
Twisting (of torso)
X
Walking
X
Additional Physical Demands
A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Working Conditions
While performing the duties of this job, the associate is required to meet the following physical demands:
Working Condition
All of the Time
Most of the Time
Some of the Time
Rarely
Never
Examples
Normal Office
X
Use of computer
X
Inadequate ventilation
X
Extremes in temperature
X
Outside weather conditions
X
Wetness/humidity
X
Industrial dust/fumes/odor (from normal daily conditions)
X
Heights (over 10 feet)
X
Moving parts (tools and machinery)
X
Vibrations
X
Electrical current
X
Excessive noise
X
Respirable (asbestos, silica, coal, e.g.)
X
Animals
X
Radiation
X
Chemicals
X
Toxic conditions/fumes
X
Contagious diseases
X
Body fluids
X
Low lighting
X
Tight space working environment
X
Other
