What are the responsibilities and job description for the Operating Room Scheduler position at West Virginia University Hospital, Inc?
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High school graduate or equivalent.
2. State criminal background check and federal, if applicable, as required for the state department of health (e.g., PA DOH, OH DOH, MD DOH, WV DHHR) regulated areas based on physical work location.
PREFERRED QUALIFICATIONS:
EXPERIENCE:
1. One (1) year of medical office experience with scheduling responsibilities.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Monitor vendors, students, and reps, ensuring they have the correct documentation before entering a restricted area.
2.Assists in scheduling urgent and emergent surgeries/procedures.
3. Coordinates internal and external equipment needs for case(s) by assigning OR Equipment and contacting service line coordinators with issues. Communicate with appropriate staff when procedures require special equipment. May be required to complete to log and maintain defective equipment and sign out borrowed equipment.
4. Maintain control over the OR schedule, close scheduling shortfalls or gaps, and review the length of specific procedures with specific surgeons to ensure optimal OR time utilization. Monitors daily schedule for OR availability and potential issues to be discussed with OR staff coordinators and management. Informs the proper departments and OR Staff for add-on cases and cancellations.
5. Work closely with Service Line Coordinators and Charge staff with OR schedules and case placement.
6. Receive and document staffing phone calls.
7. Create and verify OR surgical procedures.
8. Monitor, audit, and document Temptrak. Report findings if needed.
9. Monitors for complete documentation for medical concerns (i.e., allergies, MH, latex, etc.)
10. Initiates emergency staff call-in processes: logs call-back times as required by service
11. Prints peri-procedure-related documentation for surgeries/procedures
12. May transport equipment/human tissue/blood/specimens to and from departments as needed.
13. Generates daily schedules and reports for distribution. Provides complete end-of-shift report.
14. Enter and update Anesthesia Assignments when appropriate and required for assigned area.
15. Provides operating room scheduling support for various departments
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Ability to sit for extended periods of time.
2. Hearing (aid permitted) - Must be able to function without the use of lip reading.
3. Visual acuity (corrected) - Keen for both distant and near objects/individuals (i.e., ability to read small print).
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard office environment.
2. Computer Software/Systems include but are not limited to:
- Microsoft Office Professional Suite (Outlook, Word, Excel, Access)
- Internet Explorer
- Patient Information System
SKILLS AND ABILITIES:
1. Strong written and verbal communication skills.
2. Familiarity with medical terminology.
Additional Job Description:
9:30PM-7AM
Scheduled Weekly Hours:
36Shift:
Night (United States of America)Exempt/Non-Exempt:
United States of America (Non-Exempt)Company:
WVUH West Virginia University HospitalsCost Center:
1700 WVUH HVI 2 SoutheastAddress:
1 Medical Center DriveMorgantownWest VirginiaWVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
