Temporary 4-H Program Assistant - Division for Land-Grant Engagement

The Division for Land-Grant Engagement at West Virginia University a Temporary 4-H Program Coordinator. This position, headquartered in Morgantown, WV, provides support for state-wide camps and events as well as administrative and financial assistance to the WVU Extension 4-H Youth Development Program Unit.

What you'll do:

• Works with Event Program Coordinator to provide conferencing support leadership for the development, communication, organization and implementation of 4-H Youth Development educational events and activities.
• Works with WVU Extension faculty and staff related to event logistics, securing of supplies and materials, on-site assistance, and problem solving.
• Communicates with constituents, vendors and resource people related to event registration, logistical details, payments, arrangements for events, and special accommodation requests.
• Attends various events and conferences on and off-campus to provide support to the 4-H Youth Development Unit. Events may occur during normal work hours, as well as nights, weekend and holidays. This includes occasional overnight stays at 4-H camps or other statewide events to assist with the event as needed.
• Maintains thorough, organized event records and files (i.e. plans, budgets, contracts, communications, customer inquiries & feedback, etc.) needed to measure event success, to provide information on event history, to aid future event budget development, and for future event expansion planning.
• Works with WVU Extension Communications and Technology colleagues to prepare and publish calendars of events, event descriptions, and event registration materials on unit website and social media platforms; reviews and updates as needed for accuracy.
• Works with colleagues in WVU Extension Business & Finance and WVU Shared Services to provide financial support to the 4-H Youth Development Program Unit. This could include sub-accounting activity, creation of invoices, tracking of expenditures, purchasing, processing of financial documents, supporting event budgets, deposits and reviewing financial information for accuracy.
• Attends and participates in state and national professional development sessions related to this position, the 4-H Youth Development unit, WVU Extension and West Virginia University.
• Performs other duties as assigned or approved by supervisor.

• Associate’s degree in secretarial science or a related field or an equivalent combination of education and experience
• A minimum of one (1) year of experience involving:
  
  • Desktop automation, including software such as Windows, Word, Excel, Access, and PowerPoint
  • Project Management
    
  • Conference/Event Management
  • Program Planning
  • Technical, Software and Database Management
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills and Abilities

• Demonstrated knowledge of professional business etiquette, protocol, public relations principles, planning procedures and event management.
• Knowledge of purchasing and procurement rules and procedures, budgetary methods and event finances.
• Knowledge of appropriate use of WVU and WVU Extension branding and the proper use of the 4-H Name and Emblem
• Demonstrated skill in managing competing demands, handling complaints and interacting diplomatically with professional contacts.
• Demonstrated skill and competence in computer operations utilizing various Windows based software packages such as Microsoft Office, web-based applications and Excel.
• Strong communication, organization and interpersonal skills to perform duties in a professional manner.
• Ability to work effectively with a variety of audiences including faculty, staff, administrators, volunteers, other University employees, and members of the public (youth and adults).
• Ability to plan and manage events and projects, to maintain composure during periods of high activity and unplanned situations and to problem-solve errors and manage last minute changes and crises.
• Ability to maintain strict confidentiality, positive attitude, professionalism and commitment to implement the policies and procedure s of WVU, WVU Extension, 4-H Youth Development, and WVU Jackson’s Mill
• Ability to work and travel independently and to work flexible hours, which may include some nights and weekends (overtime may be required) while maintaining proper attendance and punctuality standards.

• Valid driver's license

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability and appreciation — unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.