What are the responsibilities and job description for the Administrative Secretary - Human Services - BFA - Early Care and Education - Kanawha Co. position at West Virginia?
JOB
The Administrative Secretary with WV DoHS BFA Division of Early Care and Education performs highly responsible, advanced level administrative support to the Division. Responsibilities include making limited policy interpretations in the absence of management staff, handling and managing incoming and outcoming correspondence, including emails, letters and phone calls including staff, general public, legislators, federal officials and the Governor’s office, maintaining and updating the filing system, ensuring all documents are properly organized and easily accessible, scheduling and coordinating meetings, conference, travel arrangements for the management team, preparing and distributing meeting agendas, minutes and other necessary documents, assisting in the preparation of reports, presentations and other business documents, manage office supplies inventory, ordering new supplies when needed, and ensuring proper maintenance of office equipment, greeting and assisting visitors, directing them to the appropriate person or department, managing and maintaining office calendars, scheduling appointments and reminding managers of upcoming events or deadlines, coordination of internal and external communications, including routing calls, taking messages and responding to inquiries, assisting in the planning and execution of Bureau and Division events and employee engagement, collaboration with other administrative staff to ensure efficient office operations. Must be able to function well independently and as a member of a coordinated team.Click The APPLY Link To Apply Online. IMPORTANT: Your eligibility will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section. ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
The Administrative Secretary with WV DoHS BFA Division of Early Care and Education performs highly responsible, advanced level administrative support to the Division. Responsibilities include making limited policy interpretations in the absence of management staff, handling and managing incoming and outcoming correspondence, including emails, letters and phone calls including staff, general public, legislators, federal officials and the Governor’s office, maintaining and updating the filing system, ensuring all documents are properly organized and easily accessible, scheduling and coordinating meetings, conference, travel arrangements for the management team, preparing and distributing meeting agendas, minutes and other necessary documents, assisting in the preparation of reports, presentations and other business documents, manage office supplies inventory, ordering new supplies when needed, and ensuring proper maintenance of office equipment, greeting and assisting visitors, directing them to the appropriate person or department, managing and maintaining office calendars, scheduling appointments and reminding managers of upcoming events or deadlines, coordination of internal and external communications, including routing calls, taking messages and responding to inquiries, assisting in the planning and execution of Bureau and Division events and employee engagement, collaboration with other administrative staff to ensure efficient office operations. Must be able to function well independently and as a member of a coordinated team.Click The APPLY Link To Apply Online. IMPORTANT: Your eligibility will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section. ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
