Administrative Services Assistant 1 - Environment - Environmental Protection - Kanawha Co.

West Virginia Department of Environmental Protection

Division of Water and Waste Management

Environmental Enforcement; Water and Waste 

Office Location: 601 57th Street, Southeast, Charleston, WV 25304

*******************************************************************************************

We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more. 

Click here for more information on benefits

If you want to be a part of this innovative team, apply today.

The employee will exercise discretion and independent judgment while providing administrative and clerical support to the section program manager. 

Duties Include:

Administrative Support:

• Answer phones and sort incoming mail for distribution in the EE administrative office.
• Properly respond to or redirect inquiries and complaints.
• Work cooperatively and share information with co-workers in formal and informal meetings and communications.
• Assist regional clerical staff with questions and protocol.

Document & Records Management:

• Create, edit, copy, distribute, and file electronic and paper documents, correspondence, spreadsheets, and databases.
• Maintain and organize electronic and paper records for proper filing and easy retrieval.
• Oversee the control and accountability of inspection and enforcement documents referred to the program manager for disposition.
• Maintain confidentiality of personal and enforcement-sensitive information and documents.

Scheduling & Coordination:

• Schedule meetings, appointments, and travel arrangements for the program manager.
• Schedule, coordinate, and assist with planning training events and meetings for staff statewide.
• Coordinate and assist with training registration and arrangements for staff statewide.
• Coordinate and track responses to FOIA requests.

Procurement & Financial Processing:

• Purchase office supplies, services, and equipment in accordance with established policies.
• Process invoices and payments in accordance with established policies.

Notes:

• Regular attendance is an essential part of this position.
• Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position. 
• The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter. 

Click The APPLY Link To Apply Online. 

IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" of your form DD214 and/or your VA Letter. Protecting your personal information is our highest priority.  If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel. Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

Be sure to submit your resume or application for each position of interest.  To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.

 ***The Division of Personnel uses your complete work history to qualify you for positions. Please be as detailed as possible and list all of your past employment.***  

Preference will be given to applicants who are proficient in Microsoft Word and Excel and Google Workplace.

Salary : $32,862 - $56,373