What are the responsibilities and job description for the Procurement Specialist - Human Services - BMS - Bureau for Medical Services - Kanawha Co. position at West Virginia?
JOB
Report to the Director of the Office of Procurement Services, Bureau for Medical Services (BMS). Performs administrative work at an advanced level, conducts procurement activities for the Bureau. This position is responsible for the procurement of Medicaid service contracts in adherence to regulations promulgated by the Bureau under the provisions of West Virginia State Code, as well as purchase and acquisition of all other commodities not referenced therein that are made in accordance with the Department of Human Services (DoHS), Office of Shared Administration (OSA)-Purchasing, the Department of Administration Purchasing Division and the WV Auditor's Office Purchasing Card Policies and Procedures. Responsibilities include drafting specifications, reviewing bids, and making award recommendations. Drafts specifications for Requests for Quotations (RFQ) and Requests for Proposals (RFP). Review and evaluate bids received either by RFQ or RFP. This requires the position to have extensive knowledge of the State and Agency purchasing process as outlined by the Purchasing Handbook. Writes award recommendations for the RFQ and RFP solicitations. Creates status reports for the Bureau and works with other Buyers to establish priority timelines. Interprets Procurement procedures and laws to Spending Unit staff. May assign and/or review the work of others when acting as a lead worker or in the absence of the unit supervisor. Responsible for completing contract renewals with vendors and in the wvOASIS system. Must exercise considerable knowledge of procurement processes with vendors to obtain all the necessary paperwork to complete contract renewals. Serve as back-up liaison between BMS and OSA Purchasing Division. Execute payments for assigned accounts via Purchasing Card. Reviews receiving paperwork for accuracy. Signs off on P-Card payments made under this position's authority. Enters the P-Card reconciliation information into the wvOASIS system. Conducts market research for goods and services needed by the Bureau to determine need. Includes checking internal resources, State/Agency contracts and researching the applicable market. Contact vendors and/or suppliers to discuss products and services to obtain knowledge of the market, service, or commodities needed. Process delivery orders for payment to vendors with contracts after checking invoice requisition for accuracy and completeness. Submits delivery order into OASIS workflow and logs them into Agency tracking spreadsheet. Contact vendors to resolve any invoice issues and late deliveries. Monitor contracts and vendors performance for the Bureau. This includes preparing correspondence, memorandum, and monitoring reports, which are part of the official Procurement file for the contracts. Contact agency staff and vendors to work on resolutions of contract issues as they arise. Execute exempt, Inter-Agency, and Subrecipient Grant Agreements. Other job duties as assigned.Click The APPLY Link To Apply Online. IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" of your form DD214 and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel. Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.Be sure to submit your resume or application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Report to the Director of the Office of Procurement Services, Bureau for Medical Services (BMS). Performs administrative work at an advanced level, conducts procurement activities for the Bureau. This position is responsible for the procurement of Medicaid service contracts in adherence to regulations promulgated by the Bureau under the provisions of West Virginia State Code, as well as purchase and acquisition of all other commodities not referenced therein that are made in accordance with the Department of Human Services (DoHS), Office of Shared Administration (OSA)-Purchasing, the Department of Administration Purchasing Division and the WV Auditor's Office Purchasing Card Policies and Procedures. Responsibilities include drafting specifications, reviewing bids, and making award recommendations. Drafts specifications for Requests for Quotations (RFQ) and Requests for Proposals (RFP). Review and evaluate bids received either by RFQ or RFP. This requires the position to have extensive knowledge of the State and Agency purchasing process as outlined by the Purchasing Handbook. Writes award recommendations for the RFQ and RFP solicitations. Creates status reports for the Bureau and works with other Buyers to establish priority timelines. Interprets Procurement procedures and laws to Spending Unit staff. May assign and/or review the work of others when acting as a lead worker or in the absence of the unit supervisor. Responsible for completing contract renewals with vendors and in the wvOASIS system. Must exercise considerable knowledge of procurement processes with vendors to obtain all the necessary paperwork to complete contract renewals. Serve as back-up liaison between BMS and OSA Purchasing Division. Execute payments for assigned accounts via Purchasing Card. Reviews receiving paperwork for accuracy. Signs off on P-Card payments made under this position's authority. Enters the P-Card reconciliation information into the wvOASIS system. Conducts market research for goods and services needed by the Bureau to determine need. Includes checking internal resources, State/Agency contracts and researching the applicable market. Contact vendors and/or suppliers to discuss products and services to obtain knowledge of the market, service, or commodities needed. Process delivery orders for payment to vendors with contracts after checking invoice requisition for accuracy and completeness. Submits delivery order into OASIS workflow and logs them into Agency tracking spreadsheet. Contact vendors to resolve any invoice issues and late deliveries. Monitor contracts and vendors performance for the Bureau. This includes preparing correspondence, memorandum, and monitoring reports, which are part of the official Procurement file for the contracts. Contact agency staff and vendors to work on resolutions of contract issues as they arise. Execute exempt, Inter-Agency, and Subrecipient Grant Agreements. Other job duties as assigned.Click The APPLY Link To Apply Online. IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" of your form DD214 and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel. Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.Be sure to submit your resume or application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
