What are the responsibilities and job description for the Secretary 12 Months position at West Windsor Plainsboro Regional School District?
Department: As Assigned
Reports To: Designated Supervisor
Salary Guide: WWPSA ; Twelve -month contract.
*** Health Benefit eligibility for full time employees is at single coverage only for the first 3 year of employment. Applicants new to the district must start on step 1 of the salary guide.
Position Summary: To perform all secretarial and clerical duties necessary for the smooth and efficient operation of the office assigned by the building administration.
Qualifications: High School Diploma or above. Two years’ related experience and/or training; or equivalent combination of education and experience. Knowledge and ability to use technology and related software. Ability to operate commonly used office machines and technology. Demonstrated proficiency in typing/keyboarding. Good interpersonal skills. Ability to manage telephone calls in a courteous and effective manner. Ability to greet the public and staff with a professional demeanor. Required criminal history check and proof of U.S. citizenship or resident alien status.
Essential Duties: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties and Responsibilities:
- Entering of invoices into Systems 3000.
- Coordination of paperwork and payment of purchase orders.
- Answer questions and resolve issues from schools and vendors, especially as related to contracts and vendor statements.
- Perform all other duties that may be assigned by the Accounts Payable.
- Must be detail oriented and have the ability to be proficient in computer applications such as Systems 3000 and SchoolCash.Net in order to support the position.
- Maintain Student Activities checking account.
- Receive and route incoming calls and correspondence.
- Provide customer service support to the school community.
- Perform usual office routines, such as photocopying, general typing, filing, etc.
- Assist in the greeting, properly signing-in, obtaining visitor’s passes, and directs visitors to the school.
- Prepare correspondence, notices, and reports.
- Maintain a well-organized up-to-date filing system.
- Operate all business machines and technology necessary to complete reports and clerical work required in the operation of the office.
- Arrange meetings, prepare agendas and handle follow-up activities as necessary.
- Maintain confidentiality as required and appropriate.
- Perform basic statistical assignments.
- Perform other tasks related to the efficient operation of the office as assigned
- Use and understanding of Genesis and Gateway for Attendance and Registration Communication with families new or currently enrolled in WWP
TECHNOLOGY SKILLS
Ability to be proficient in computer applications pertinent to support the position, including but not limited to Microsoft Office, Microsoft Excel, Google Suite, Genesis Employee Portal and Student Information System.
EVALUATION OF PERFORMANCE
Performance of this position will be evaluated annually in accordance with the New Jersey Administrative Code and Board of Education policy.
PHYSICAL DEMANDS
The physical demands described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
TERMS OF EMPLOYMENT
12 Month Contract. Salary and benefits as determined by the Board of Education and any applicable and collective negotiations agreement.
The information contained in this job description is reviewed and approved by the Board of Education and may be modified as district and state requirements evolve. This job description does not constitute a written employment contract.
NEW JERSEY FIRST ACT
New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70), requires employees of all school boards to reside in the State of New Jersey unless otherwise exempted under the law.
AMERICANS WITH DISABILITIES ACT STATEMENT
External and internal applicants, as well as employees who become disabled, must be able to perform the essential functions listed on this job description either unaided or with reasonable accommodation. The West Windsor-Plainsboro School District shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law, in the event such a determination becomes necessary.
The West Windsor-Plainsboro Regional School District is proud to be an Equal Employment Opportunity and Affirmative Action employer. The district does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
