What are the responsibilities and job description for the PROPOSAL COORDINATOR position at West Yost?
Who we are:
We are a water-focused engineering consulting firm, certified as a Great Place to Work® based on feedback from our community of over 240 team members. We ranked top three in the AEC Advisors 2021 and 2022 Diversity Index Top Firms and were recognized as one of Fortune’s® Best Workplaces in Consulting and Professional Services in 2023 & 2024. Since 1990, our mission has been to be the water firm of choice for both our clients and our team. Over the years we have built upon that mission and now integrate a host of high-quality services in groundwater, water supply, water and wastewater treatment, water and wastewater infrastructure, stormwater, recycled water, construction management, and operations technology from our multiple locations in the west. As a team, we work with our clients to understand their true needs. Our long-term relationships are based on integrity, partnership, and high-value solutions. In 2025 and beyond, West Yost is advancing water resources for future generations and living our core values every day.
Compensation range: $66,000 to $100,000. Based on our Davis, CA office location. (West Yost uses geographic salary differentials that would apply for candidates in other regions).
LOCATION: Our preference is for this role to sit in our Davis or Sacramento office locations but are open to considering candidates in our other office locations. (https://www.westyost.com/locations/ ).
**This is a Hybrid role with an expectation of an in-office presence 3 days a week and 2 days remote.**
Standard benefits:
We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance.
PROPOSAL COORDINATOR
BASIC JOB FUNCTION
Prepare marketing proposals and support the internal operations of the marketing department. Provides firm-wide assistance with proposals and qualifications packages, marketing communications, information management, and research, often interfacing directly with technical staff.
ESSENTIAL DUTIES
- Preparation and delivery of proposals, qualifications, interviews, associated graphics, quality control reviews, and delivery process.
- Maintain log of proposals, following up on outstanding proposals regularly, and tracking wins/losses.
- Prepare interview presentations and associated graphics.
- Maintain and edit Statement of Qualifications, Professional Resumes, and Project Lists.
- Coordinate RFP search and tracking opportunities and RFP search
- Assist in conducting market and client research.
- Utilize best practices in maintaining and updating project information, resumes, and other information in our marketing files.
- Creative content development and design for print advertisements, case studies, professional resumes, mailers, press releases, social media marketing, and website content.
- Assist with preparation of interview materials and logistics.
QUALIFICATIONS
Required Education and/or Experience
- Bachelor’s Degree in Marketing, Journalism, Communications, English, related degree, or equivalent education and experience.
Preferred Education and/or Experience
- 3 years of marketing and proposal preparation experience at an Architecture, Engineering, or Construction (AEC) firm
- Superior technical writing skills and knowledge of the RFQ, RFP, proposal process
- Excellent skills in time management, organizing, writing, proofreading and editing.
- Strong graphic design capabilities.
- Strong personal initiative and problem-solving skills.
- Ability to effectively progress on multiple simultaneous projects.
- Experience in Adobe InDesign, Microsoft Word, and Excel.
- Experience in Adobe Illustrator and/or Photoshop a plus.
- Experience using Deltek a plus.
TRAVEL REQUIREMENTS
*This position may require travel to other offices and/or client offices. Applicant must carry a valid driver's license. Applicant must also be able to meet West Yost’s rules and be eligible to drive for business. West Yost’s insurance carrier reserves the right to exclude applicants based on their driving record.*
Our commitment to quality begins with our hiring practices. We employ the most talented team members in our industry from all backgrounds. We are highly selective of the individuals we choose to represent the firm, seeking only those individuals whose technical abilities and commitment to client service matches our vision for excellence. We are dedicated to our number one asset, our employees. Because we are employee-owned, we are responsible for and rewarded by our own success. Come to West Yost where, with our support, you’ll do the best work of your life.
A day in the life:
You will experience many opportunities to grow and develop professionally with your colleagues through collaborative in-person work experience, knowledge sharing, and mentorship opportunities. We also offer hybrid and flexible work schedules to our employees to help promote and encourage a healthy work/life balance. All of our team members have access to local and company-wide events, our Diversity, Equity and Inclusion Workgroup, Culture Workgroup, Wellness Workgroup, book clubs, charitable giving and community service, firm-wide resources, peer groups (young professionals & middlers group), and mentorship and leadership programs. We support and foster your career success and encourage you to be in control of your future with us. Our annual company-wide monthly staff meetings, annual in-person All Staff meeting, Duck Dinner, company camping events, company celebrations, and other company-sponsored events provide an important part of the West Yost culture, which is to have fun.
Other unique benefits:
You’ll be provided with support in on-going education through our 529 college savings plan/student loan repayment program, tuition reimbursement, paid professional memberships, paid training, and Leadership Academy programs. You’ll be recognized for your contributions at West Yost through milestone anniversary benefits, peer to peer recognition programs, the potential for employee stock ownership, annual monetary and paid time off bonuses, performance-based bonus eligibility, merit increase eligibility, and employee referral bonuses. We also offer a wellness reimbursement.
Salary : $66,000 - $100,000
