Chief of Medical Education Officer/DIO

Summary:

Westchester Medical Center currently serves as the sponsor for over 52  ACGME and CODA  accredited residency and fellowship programs, and additionally serves as a site for several affiliated programs, sponsored through New York Medical College, and others. Over 650 physicians engaged in graduate medical education are trained annually at Westchester Medical Center. As an Academic University Hospital, Westchester Medical Center also  participates in the training of all the medical students at New York Medical College and is also  engaged in rotations of medical students from other Medical Schools, and offers training for nurse practitioner students and physician assistants  at both  Westchester Medical Center and  Mid-Hudson Regional Hospital.

Job Summary:

 Reporting to the Chief Medical Officer, and in working in collaboration with the Chief Operating Officer, The Chief Academic/Education Officer will provide overall strategic and  executive operational oversight for all aspects of all graduate medical education (GME) programs and activities  at Westchester Medical Center (WMC) and Mid-Hudson Regional Hospitals (MHRH). As a Sponsoring Institution, The Chief Academic/Education Officer will serve as the  Designated Institutional Officer (DIO), and in that capacity shall be the direct liaison, and be responsible for,  all  activity and communication between the Accreditation Council on Graduate Medical Education (ACGME) and Westchester Medical Center/ Mid-Hudson Regional Hospital. The Chief Academic/Education  Officer will also approve and oversee all current and  any additional graduate medical education activity conducted at  Westchester Medical Center and Mid-Hudson Regional Hospital. As such, the  Chief Academic/Education Officer shall also provide approval for  all “in- rotations” from any other  National or International programs. The approval of the Chief academic/Education officer  will also be required for all rotations that may be sought by trainees from  other disciplines such as physician assistants, and nurse practitioners. Regarding areas of  oversight of  NYMC students at WMC/MHRH,  The Chief Academic/Education Officer of WMC/MHRH will also have an appointment at New York Medical College and help to oversee  Undergraduate Medical Education at WMC and  WMC affiliated institutions.

Responsibilities:

Specific duties of the chief academic/Education Officer will include, but not be limited to:

1. Oversight of all graduate medical education (ACGME and others) at Westchester Medical and Mid-Hudson Regional Hospital
2. Organize and lead the key institutional GME committees including but not limited to: The Committee on Graduate Medical Education, the Chief Resident Council, and the GME Quality Improvement Committees.
3. Responsible for demonstrating compliance with all Institutional, Common, specialty-/subspecialty-specific program and recognition requirements as delineated by the ACGME and other agencies of WMC-sponsored programs, such as the Commission on Dental Accreditation (CODA).
4. Participating with Chief Medical Officer (CMO) and Chief Operating Officer(COO) to secure required  resources for residencies  and fellowships and ensure that those resources are appropriately allocated and utilized by their respective departments and programs.
5. Responsible for setting the strategy for  the growth and development of the GME program and, in collaboration with the CMO and COO,  ensuring that GME  Program strategies are  aligned with those of the Organization.
6. Following approval of the Graduate Medical Education Committee, oversee applications for ACGME accreditation and recognition; requests for voluntary withdrawal of accreditation and  recognition, and requests for changes in residency and fellowship program complements.
7. Responsible for preparing  and overseeing the Budget for all aspects of Graduate Medical activity   The GME Budget shall be prepared and presented to the CMO, SVP of Quality, Safety and Clinical and Academic Affairs and the CFO for final approval.
8. Responsible for determining the staffing and organizational structure for the GME Department to ensure that all the required responsibilities  of the Department are  be met with accuracy and efficiency.
9. Conduct periodic audits as required by the accrediting agencies (ACGME, CODA, and others),  to ensure that all required training and environment-of-learning elements of the GME programs are being met and develop and track compliance with any corrective action plans that may be required.
10. Responsible for ensuring trainee work assignments and work hours are successfully audited, and in accord with all standards.
11. Responsible for ensuring that the program leadership, trainees, and the institution are prepared for surveys, and site-visits (CLER,DOH,IPRO,etc) and that all related GME accreditations are successfully achieved.
12. Oversees the submission of the Annual Update for each Program and the Sponsoring  Institution to the ACGME and CODA, as required.
13. Participate, and as appropriate lead, quality improvement activities, root cause investigations, and  help to design and audit corrective action plans, especially as related to GME and trainee activity.  
14. Participate in all plans for trainee  remediation by, and or dismissal from, any GME program. The Chief Academic/Education Officer shall lead such activities as delineated in the By-laws and Rules and Regulations of the  Medical Staff   
15. Approve all Program Letters of Agreement (PLOA) related to all GME rotations done at sites other than WMC/MHRH. This  will include PLOA agreements with practice sites such as Advanced Physician Services (APS) and  Boston Children’s Health Physicians (BCHP)  
16. In collaboration with the legal department and appropriate departmental leaders will establish agreements and assignments  for clinical  rotations and training for undergraduate nurse practitioner students and physician assistant students from regional schools and  universities. The agreements will be done in collaboration with the CMO and COO, and Departmental leaders. To ensure that adequate educational resources are available, the numbers of individuals rotating will be under the authority of the Chief Academic/Education officer.
17. Prepare and present the Report of the Designated Institutional Officer to the Board of Directors as required by the ACGME and other credentialing organizations.
18.  The Chief Academic/Education Officer will oversee the preparation of additional reports, as required, by  required by the organization, including reports to the Board of Directors, the Quality Committee, the Medical Education Committee, and the Medical Executive Committee, among Others

Other:

As a Board-certified clinician, The Chief Academic/Education Officer may participate in clinical activities,  provided that such activities are appropriately limited (typically 10% effort), and  do not interfere with, or detract from, the  responsibilities and duties of the  Chief Academic/Education Officer. All such activities will  be conducted under the authority of Advanced Physician Services. The Chief Academic/Education  Officer must be appropriately credentialed by APS and WMC to engage in the clinical care of patients, and provide an activity report to the CMO, if requested.

Qualifications / Requirements:

1.  Active medical license in New York State

2.Prior experience in GME activities such as work with in clinical departments as a program director or assistant program director (depending on scope of activities and  size of Department),

3.Ten or more years of leadership experience in an ACGME accredited training program with evidence of responsibility and familiarity with the elements of ACGME/CODA accreditation

4  Prior management of ACGME/CODA site visits, self-study reports, and internal audits required by the  ACGME and/or other accrediting bodies.

5.  Experience in establishing new GME programs and in  providing administrative oversight for ACGME institutional and program accreditations, program applications, Program Annual Updates, and other related  reports are highly desirable

6.Eligible for Academic appointment at Associate or Professor ranking

7.Outstanding interpersonal relationships with peers, supervisors, and staff, together with executive  management and leadership skills

8.Committment to process improvement and desire to be engaged in GME activity on regional and national levels