What are the responsibilities and job description for the Business Officer II - #000014 position at Western Carolina University?
Posting Number EHRA922P Quick Link for Internal Postings https://jobs.wcu.edu/postings/29878 Classification Title Business Officer II Working Title Business Officer II - #000014 Department Office of the Chancellor Anticipated Hiring Range Based on qualifications/experience, internal equity, and departmental budget restrictions. About WCU
Western Carolina University continues to rank high on Forbes 'Best Employers' lists each year. Including:
Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans - eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service.
WCU offers an abundance of training and development programs, certifications, workshops and conferences - many of which are offered free of charge.
Position Summary
The primary location of this position is the Cullowhee, NC campus. This position is exempt from the State of North Carolina Human Resources Act (EHRA). A review of applications will begin immediately and will continue until a candidate has been selected for hire.
The primary responsibilities of this position are: Budget management for all state and non-state accounts within the Chancellor's Office to include state appropriated funds, discretionary funds, and institutional trust funds; Responsible for reconciliation and reporting which includes standard reports as well as ad hoc reporting with short timelines; Communicates allocated discretionary funds and their ethical and appropriate usage to higher level executives including Vice Chancellors and Deans; Responsible for reviewing actual expenditures for compliance with stated and intended ethical practices, reviewing and analyzing current business practices and procedures to ensure compliance with state budget guidelines and WCU spending guidelines; Responsible for making recommendations for new policies or procedures to enhance efficient, effective, and compliant budget/financial management within the Chancellor's Office; Responsible for communicating with other accountable officers within the Chancellor's Division during Budget Roll-up to ensure funds are available for current encumbrances and operating for the remainder of the fiscal year; preparation of all budget-related forms; approval of all travel arrangements for the Chancellor's Office to include travel for the Board of Trustees; responsible for managing all technical and physical assets inventories of the Chancellor's Office including technology and furnishings. Responsible for oversight of student workers within the Chancellor's Office including employment and evaluation processes. Responsible for oversight of the Chancellor's Guest House and any other leased property managed by the Chancellor's Office to include regular cleaning and maintenance schedules.
Knowledge, Skills, And Abilities Required For This Position
Posting Text
Open Date 02/03/2025 Close Date Open Until Filled Yes Special Instructions to Applicants
Application materials must be submitted online. Review of applications will begin immediately and will continue until a candidate has been selected for hire.
Please include a cover letter, current resume, and a list of at least three professional references (including complete contact information) to complete the application process.
For questions or additional information please contact: Melissa Wargo, Chief of Staff, at wargo@email.wcu.edu
Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.
Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.
Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
AA/EOE
Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.
University Safety
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.
Western Carolina University continues to rank high on Forbes 'Best Employers' lists each year. Including:
- 2024 - Ranking in the top 8.5% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 34 out of the top 400 employers across all industries.
- 2023 - Ranked in the top 20% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 97 out of the top 500 employers across all industries.
- 2022 - Ranked 14th in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.
Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans - eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service.
WCU offers an abundance of training and development programs, certifications, workshops and conferences - many of which are offered free of charge.
Position Summary
The primary location of this position is the Cullowhee, NC campus. This position is exempt from the State of North Carolina Human Resources Act (EHRA). A review of applications will begin immediately and will continue until a candidate has been selected for hire.
The primary responsibilities of this position are: Budget management for all state and non-state accounts within the Chancellor's Office to include state appropriated funds, discretionary funds, and institutional trust funds; Responsible for reconciliation and reporting which includes standard reports as well as ad hoc reporting with short timelines; Communicates allocated discretionary funds and their ethical and appropriate usage to higher level executives including Vice Chancellors and Deans; Responsible for reviewing actual expenditures for compliance with stated and intended ethical practices, reviewing and analyzing current business practices and procedures to ensure compliance with state budget guidelines and WCU spending guidelines; Responsible for making recommendations for new policies or procedures to enhance efficient, effective, and compliant budget/financial management within the Chancellor's Office; Responsible for communicating with other accountable officers within the Chancellor's Division during Budget Roll-up to ensure funds are available for current encumbrances and operating for the remainder of the fiscal year; preparation of all budget-related forms; approval of all travel arrangements for the Chancellor's Office to include travel for the Board of Trustees; responsible for managing all technical and physical assets inventories of the Chancellor's Office including technology and furnishings. Responsible for oversight of student workers within the Chancellor's Office including employment and evaluation processes. Responsible for oversight of the Chancellor's Guest House and any other leased property managed by the Chancellor's Office to include regular cleaning and maintenance schedules.
Knowledge, Skills, And Abilities Required For This Position
- Ability to work independently with regards to the different budgets in the Chancellor's Office and their appropriate usages
- Ability to create reports as needed by the Chancellor or Chancellor's Chief of Staff, and the Board of Trustees
- Skill with compiling information into standard formats as well as ad hoc formats
- Ability to work under stress and with short timelines
- Knowledge of accounting procedures
- Knowledge of Microsoft Office suite
- Knowledge, skill, and ability to utilize internal systems, especially the Banner System, to maximize reporting financial information
- Excellent telephone skills
- Excellent verbal and interpersonal skills
- Ability to follow verbal and written directions
- Ability to work on multiple tasks
- Ability to promote good relationships internally at all levels of the University and with the general public
- Interested candidates must be legally authorized to work in the United States without the need for employment sponsorship or any other immigration-related assistance.
- Bachelor's degree in business administration, public administration, or related business area and and at least two years of demonstrated experience in financial management, budgeting, and accounting.
Posting Text
Open Date 02/03/2025 Close Date Open Until Filled Yes Special Instructions to Applicants
Application materials must be submitted online. Review of applications will begin immediately and will continue until a candidate has been selected for hire.
Please include a cover letter, current resume, and a list of at least three professional references (including complete contact information) to complete the application process.
For questions or additional information please contact: Melissa Wargo, Chief of Staff, at wargo@email.wcu.edu
Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.
Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.
Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
AA/EOE
Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.
University Safety
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.
