University Academic Catalog Specialist

The primary location of this position is the Cullowhee, NC campus.

The Transfer and Curriculum team in the Registrar’s Office at Western Carolina University is responsible for transfer credit articulation and quality assurance processes supporting the annual publication of the University catalog. This role primarily involves working with departments and campus units to ensure the accuracy of program, course, and academic policy information to be published within the catalog. Other responsibilities include using the Banner student information system, and Modern Campus Catalog for the online catalog; responding to email inquiries and participation in the office phone queue; assisting with the physical processing and imaging of transcripts from other institutions; training student workers; and contributing to graduation and commencement processes as part of the larger Registrar’s Office staff. The successful applicant would be someone who enjoys working as part of a team and who can manage and prioritize their own time and workload; is familiar with working with the fine details of processes and who catches errors and inconsistencies in communication and data; asks questions about anything they don’t understand; and enjoys advocating for students and partnering with other departments to make processes more efficient and helpful.

Must be eligible to work in the United States without sponsorship.

—Prior work experience utilizing computer technology and windows based programs
—Proficiency in high volume workload and keyboarding/data entry
—Extensive knowledge of university policies and procedures as related to the transfer of credit
—The ability to fully analyze and interpret transfer credit information
—Excellent oral and interpersonal communication skills

$38,500

Permanent Full-Time

40

12

$34,602 - $58,870

For administrative purposes during the implementation of Career Banding, this journey position is considered a Salary Grade 61.

01/23/2025

02/06/2025

No

For questions or additional information, contact D Stevens at dstevens@wcu.edu or 828-227-3154.

Applicants must apply online in order to be considered. Please include a cover letter, resume, and a list of references (with complete contact information).

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

Applicants must upload a DD-214 if claiming Veteran’s Preference.

If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.