What are the responsibilities and job description for the Branch Administrator position at Western Construction Group?
Western Specialty Contractors has been a leader in the construction industry for over a century, offering specialized services in masonry and concrete restoration as well as preventative waterproofing of buildings and structures. We are currently seeking a dedicated Branch Administrator to join our dynamic team at our local branch. If you are a self-motivated individual with a passion for providing excellent administrative support, this is an exciting opportunity to contribute to our team, and we want to hear from you!
The Branch Administrator will be responsible for a variety of essential administrative tasks that support the efficient operation of the branch. Join us in a role that not only values your input and talents but also offers opportunities for professional growth!
This is a small office environment that offers challenge and variety. Some of the responsibilities include, but are not limited to:
- Prepare hourly union payroll on a weekly basis
- Assist in day-to-day operations of Service Department
- Process Accounts Payables for Branch operation
- Answer lead calls and emails
- Prepare customer billings for all jobs and follow-up with collections
- Assist in dispatching and scheduling service work
- Assist in coordinating all administrative functions for operating personnel
- Gather information and prepare various financial and general reports
- Create and send customer invoices in DataForma
- Respond to customer inquiries, where possible
- Maintain filing system for Branch office
- Maintain hourly employee records on computer system
- Assist with completion of new-hire paperwork
- Answer and direct incoming phone calls
- Open and distribute mail and other clerical tasks
The ideal candidate will possess:
- High School diploma or equivalent required; additional education in business or administration is a plus.
- A minimum of 4 years of experience in an administrative role, preferably within the construction or related industries.
- Proficiency in PC-based applications including Microsoft Excel.
- Strong organizational skills and attention to detail, as well as the ability to manage multiple tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a small office environment.
- Experience with payroll processing and accounts payable is preferred.
- Familiarity with union regulations and processes is a plus
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
- Family Leave (Maternity)
