What are the responsibilities and job description for the Department Assistant-Health Sciences position at Western Iowa Tech Community College?
Position Details
Posting Summary
Position Title
Department Assistant-Health Sciences
Division
Instruction
Department
Nursing
Job Description
The purpose of this position is to provide administrative and accounting support to the department Associate Dean and department personnel in the management and coordination of sponsorship billing, student testing, assessments, enrollment and grading. The role also involves regular communication with external stakeholders (sponsoring organizations). This position requires a high level of organization, attention to detail, confidentiality and the ability to manage multiple tasks simultaneously.
Duties and Responsibilities
Duties and Responsibilities
- Manage student payments and sponsorship billing processes, including invoicing, payment tracking, and reconciliation.
- Liaise with external partners and business office to ensure timely payment and assist with billing discrepancies.
- Prepare reports and/or address issues related to sponsorship and program revenue.
- Coordinate the scheduling and administration of student testing and assessments.
- Oversee the enrollment process for credit and non-credit students, ensuring accurate and timely registration.
- Maintain student records, including academic performance, attendance, and grade submissions, ensuring confidentiality.
- Prepare certificates and other academic documentation, as well as reprints.
- Assist with accuracy requirements for state reporting.
- Process non-credit and credit grading to ensure timely submission of grades.
- Monitor student progress and provide administrative support in addressing concerns.
- Serve as the primary point of contact for students, providing information on program requirements, schedules, and policies.
- Performs other related duties as required and assigned.
This is a full-time, grade 4, support position with an hourly wage of $19.2702. Benefits include health, dental, long-term disability and group life insurance; retirement, tuition waiver; paid vacation, sick leave and holidays.
Required Qualifications
- Associate’s degree and experience in related field is preferred.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
- Knowledge of billing and financial management processes is preferred.
Preferred Qualifications
Physical Demands
Salary
$19.27 per hour
Position Category
Support
Position Type
FT
Hours Per Week
40
Grade/Level
4
Work Schedule
8am- 5pm M-F
Posting Detail Information
Posting Number
Job Open Date
04/03/2025
Job Close Date
Salary : $19
