Administrative Assistant I

Overview

This position is responsible for providing administrative support to staff at our Arizona milling operation.  

Responsibilities

• Answer phones. Route calls to the appropriate function/person and respond to inquiries in a courteous and professional manner.
• Order entry. Take orders from salesmen and customers and ensure that the order is accurately placed.
• Order tracking. Record orders in spreadsheet to confirm orders placed and delivered.
• Manage ingredient spreadsheet and weekly micro usage summary.
• Enter PO’s. Receive and prepare invoices for payment and file accordingly.
• Invoice customers from offsite rail loads.
• Perform Weighmaster duties such as: weighing trucks, cash handling and customer service.
• Email daily corn prices and inventory of commodities to the appropriate contacts.
• Open and distribute incoming mail and prepare outgoing mail including UPS/FedEx mailings.
• Perform as the A/R and A/P back-up and regularly assist with A/R and A/P data entry.
• Assist with administrative tasks related to special projects, such as customer mailings, flyer creation and mailing, etc.
• Assist with general office organization and cleanliness.
• Be available for overtime work on a scheduled or call-in basis as required.

Qualifications

• A high school diploma or GED is required
• Minimum of one to three (1-3) years of experience in similar role.

Skills

• Bilingual Spanish is preferred but not required
• Must be able to effectively multitask, be flexible.
• Must be a self-starter who regularly exhibits a positive attitude and is solution oriented.
• Must work well individually and in a team setting
• Must know how to set priorities and execute on tasks quickly and accurately.

Physical Requirments

• Must be able to perform repetitive motion activities, such as typing, regularly.

Environment

• While performing the duties of this job, the employee may be exposed to work near moving mechanical parts.
• The employee may be exposed to very dusty and noisy conditions.
• The employee may be exposed to outdoor weather conditions.
• The employee may be exposed to chemicals used in the process.

Note: Management retains the discretion to add to or change the duties of this position at any time.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and requirements, which may change from time to time based on business needs.  When appropriate, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.