What are the responsibilities and job description for the Admin. Asst. - Integrated Technology (LTE 06/30/2028) position at Western Technical College?
JOB
Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. We are looking for individuals who are passionate about helping others learn, dedicated to serving students, and committed to the principles of equity and social justice. Western believes that serving the full breadth of our student and co-worker populations requires cultural competency and enthusiasm for diversity of all kinds. We recognize the intersectional nature of discrimination and are committed to counteracting these biases and eliminating the effects they have had on our students, co-workers, and communities. If you are a motivated individual who can contribute to excellence in teaching, learning, social justice and equity, please consider this employment opportunity at Western. Summary of Position: Performs advanced and/or complex administrative and office support activities for the assigned division/department to facilitate the efficient operation of the department/organization. May resolve issues within the scope of position to ensure the department runs smoothly in the absence of the department manager. Provides excellent customer service while maintaining FERPA (Family Educational Rights and Privacy Act) and HIPAA (Health Insurance Portability Accountability Act) regulations. Support and provide backup for other office personnel. May process, verify, and maintain personal and confidential information. Train and oversee student employees and/or work study employees where applicable. This position works to promote social justice within the division and the larger academic institution.This is a full-time, benefit eligible, limited term position with an end date of 6/30/2028. This position would be hybrid eligible also that would allow for 1-2 days a week working from home after the training period.
EXAMPLE OF DUTIES
1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.2. Perform office functions which may include, but are not limited to: respond to internal/external customers and staff; compile data, create, modify, proofread and edit documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.4. Student Success is the cornerstone of Western’s culture and the college may assign employees as needed to other areas or additional duties to foster this success.5. Provide administrative support to department/division manager/faculty and students - Supporting Action/Task May Include: Provide classroom support to faculty by preparing classroom materials, coordinating textbook ordering and proctoring exams/scheduling roomsProvide information to students, staff and stakeholders within scope of work performedProvide day-to-day computer support for the division/faculty and students.Coordinate student and faculty evaluations and disseminate for accrediting agenciesUpdate and maintain student recordsAssist students with questions, class requirements, admissions, class schedules, registration, orientation, financial aid and referrals.Collect and process requests and fees for applicable facilities and servicesArrange and process travel and registration requests, student testing, orientation and student toursMonitor, negotiate and revise contract agreements and riders within scope of programProcess academic appeals and letters as neededDistribute/maintain petty cash and key requestsMonitor, maintain, analyze data and process required reportingCalculates workloads based on programIdentify and validate available hrs. for adjunct faculty 6. Assist with hiring, payroll, and budget management - Supporting Action/Task May Include: Process timecards, payroll and budgetCollect and distribute new hire paperwork to HR and CertificationMonitor contract and open enrollment budgets as the contract progressesAssist the Certification Dept. with WTCS (Wisconsin Technical College System) Certification and other regulatory agency requirementsCreate, process, and track SME (Subject Matter Expert Agreements) or AIA (Adjunct Instructor Agreements), timesheets and/or timecards 7. Special projects - Supporting Action/Task May Include:: Work with division manager to implement special projects that may arise throughout the yearAssist with implementation of software updatesAssist with on-site visits and auditsCommencement
SUPPLEMENTAL INFORMATION
This position reports to: Dean of Integrated Technology Starting annual salary range based on education and experience: $20.31 - $25.54This is a full-time, benefit eligible, limited term position with an end date of 6/30/2028. This position would be hybrid eligible also that would allow for 1-2 days a week working from home after the training period. This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees. These benefits include: health, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, short-term and long-term disability insurance plans, flexible spending account for health & dependent care, employee assistance program (EAP), and tax sheltered annuity programs -457 & 403(b). Applicant review will begin: Monday, April 14, 2025 Start Date of: May 2025 Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire) Western is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees. An Equal Opportunity/Access/Employer And Educator Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation please contact the EEO/AA Compliance Officer at (608)785-9274.Non-Discrimination NoticeWestern Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College’s non-discrimination policies may be directed to: John Heath Director of Human Resources Western Technical College 111 7th Street North La Crosse, WI 54601 608-785-9464 WI Relay: 711
Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. We are looking for individuals who are passionate about helping others learn, dedicated to serving students, and committed to the principles of equity and social justice. Western believes that serving the full breadth of our student and co-worker populations requires cultural competency and enthusiasm for diversity of all kinds. We recognize the intersectional nature of discrimination and are committed to counteracting these biases and eliminating the effects they have had on our students, co-workers, and communities. If you are a motivated individual who can contribute to excellence in teaching, learning, social justice and equity, please consider this employment opportunity at Western. Summary of Position: Performs advanced and/or complex administrative and office support activities for the assigned division/department to facilitate the efficient operation of the department/organization. May resolve issues within the scope of position to ensure the department runs smoothly in the absence of the department manager. Provides excellent customer service while maintaining FERPA (Family Educational Rights and Privacy Act) and HIPAA (Health Insurance Portability Accountability Act) regulations. Support and provide backup for other office personnel. May process, verify, and maintain personal and confidential information. Train and oversee student employees and/or work study employees where applicable. This position works to promote social justice within the division and the larger academic institution.This is a full-time, benefit eligible, limited term position with an end date of 6/30/2028. This position would be hybrid eligible also that would allow for 1-2 days a week working from home after the training period.
EXAMPLE OF DUTIES
1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.2. Perform office functions which may include, but are not limited to: respond to internal/external customers and staff; compile data, create, modify, proofread and edit documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.4. Student Success is the cornerstone of Western’s culture and the college may assign employees as needed to other areas or additional duties to foster this success.5. Provide administrative support to department/division manager/faculty and students - Supporting Action/Task May Include: Provide classroom support to faculty by preparing classroom materials, coordinating textbook ordering and proctoring exams/scheduling roomsProvide information to students, staff and stakeholders within scope of work performedProvide day-to-day computer support for the division/faculty and students.Coordinate student and faculty evaluations and disseminate for accrediting agenciesUpdate and maintain student recordsAssist students with questions, class requirements, admissions, class schedules, registration, orientation, financial aid and referrals.Collect and process requests and fees for applicable facilities and servicesArrange and process travel and registration requests, student testing, orientation and student toursMonitor, negotiate and revise contract agreements and riders within scope of programProcess academic appeals and letters as neededDistribute/maintain petty cash and key requestsMonitor, maintain, analyze data and process required reportingCalculates workloads based on programIdentify and validate available hrs. for adjunct faculty 6. Assist with hiring, payroll, and budget management - Supporting Action/Task May Include: Process timecards, payroll and budgetCollect and distribute new hire paperwork to HR and CertificationMonitor contract and open enrollment budgets as the contract progressesAssist the Certification Dept. with WTCS (Wisconsin Technical College System) Certification and other regulatory agency requirementsCreate, process, and track SME (Subject Matter Expert Agreements) or AIA (Adjunct Instructor Agreements), timesheets and/or timecards 7. Special projects - Supporting Action/Task May Include:: Work with division manager to implement special projects that may arise throughout the yearAssist with implementation of software updatesAssist with on-site visits and auditsCommencement
SUPPLEMENTAL INFORMATION
This position reports to: Dean of Integrated Technology Starting annual salary range based on education and experience: $20.31 - $25.54This is a full-time, benefit eligible, limited term position with an end date of 6/30/2028. This position would be hybrid eligible also that would allow for 1-2 days a week working from home after the training period. This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees. These benefits include: health, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, short-term and long-term disability insurance plans, flexible spending account for health & dependent care, employee assistance program (EAP), and tax sheltered annuity programs -457 & 403(b). Applicant review will begin: Monday, April 14, 2025 Start Date of: May 2025 Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire) Western is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees. An Equal Opportunity/Access/Employer And Educator Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation please contact the EEO/AA Compliance Officer at (608)785-9274.Non-Discrimination NoticeWestern Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College’s non-discrimination policies may be directed to: John Heath Director of Human Resources Western Technical College 111 7th Street North La Crosse, WI 54601 608-785-9464 WI Relay: 711
Salary : $20 - $26
