Administrative Program Assistant - HPS (part-time 20 hrs/week)

Position Summary

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. We are looking for individuals who are passionate about helping others learn, dedicated to serving students, and committed to the principles of equity and social justice. Western believes that serving the full breadth of our student and co-worker populations requires cultural competency and enthusiasm for diversity of all kinds. We recognize the intersectional nature of discrimination and are committed to counteracting these biases and eliminating the effects they have had on our students, co-workers, and communities. If you are a motivated individual who can contribute to excellence in teaching, learning, social justice and equity, please consider this employment opportunity at Western.

Summary of Position : Performs advanced and / or complex administrative and office support activities for the assigned division / department to facilitate the efficient operation of the department / organization. May resolve issues within the scope of position to ensure the department runs smoothly in the absence of the department manager. Provides excellent customer service while maintaining FERPA (Family Educational Rights and Privacy Act) and HIPAA (Health Insurance Portability Accountability Act) regulations. Support and provide backup for other office personnel. May process, verify, and maintain personal and confidential information. Train / schedule / assign duties to temporary clerical staff and oversee student employees and / or work study employees where applicable. This position works to promote social justice within the division and the larger academic institution.

This is a non-benefit eligible part-time position (20 hours / week).

Essential Functions

1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.

2. Perform office function's which may include, but are not limited to : respond to internal / external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and / or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and / or appointments.

3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.

5. Provide administrative support to department / division manager / faculty and students - Supporting Action / Task May Include :

• Create, organize, and format accreditation documents according to prescribed requirements

Coordinate and schedule advisory committee meetings

Provide program related clerical support for supervisor and assigned faculty as requested

Communicate effectively with internal and external stakeholders using appropriate verbal and written skills

Proctor exams and facilitate course / instructor evaluations

Respond to questions regarding registry / licensure / certification

Ensure accuracy and currency of division / program documents

Room and student clinical scheduling, manage brochures / newsletters, monitor compliance of division clinical site agreements, and ensure student immunizations are current.

Ensure confidentiality of student information

Coordinate division projects as assigned

Process timecards, payroll and budget management as needed

Qualifications

Minimum Education Requirements :

Education combined with appropriate occupational experience in related field totaling 2 yrs OR

Occupational experience in related field totaling 2 yrs

Special Instructions / About Western

This position reports to : Associate Dean of Health & Public Safety / Allied Health

Starting annual salary range based on education and experience : $20.31 - $25.54

This is a non-benefit eligible part-time position (20 hours / week).

Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Western is accredited by the Higher Learning Commission of the North Central Association. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.

An Equal Opportunity / Access / Employer And Educator

Western Technical College is an EEO / AA / Title VI / Title IX / Section 504 / ADA / ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation please contact the EEO / AA Compliance Officer at (608)785-9274.

Non-Discrimination Notice

Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading / speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to :

John Heath

Director of Human Resources

Western Technical College

111 7th Street North

La Crosse, WI 54601

608-785-9464

WI Relay : 711

Salary : $20 - $26