Staff Accountant II

Description

Position Title: Staff Accountant II

Department: Accounting

Reports to: Controller

Supervises: N/A

Classification: Salary

Status: Exempt

Work Location: On Campus

POSITION OVERVIEW: This position demands a high degree of accuracy and timeliness. A staff accountant must be able to work independently to determine financial reporting accuracy for monthly financial reporting processes, federal and state regulation reporting, and annual independent audits. A strong understanding of the GAAP requirements and be able to properly apply them to daily processes completed by the accounting department.

ESSENTIAL FUNCTIONS:

1. Regularly audit student documentation in the student information system. 
2. Reconcile bank accounts in a timely manner. (monthly)
3. Post and reconcile payroll entries. (bi-weekly)
4. Review and post end-of-month journal entries. (Depreciation, accruals, etc.) 
5. Become knowledgeable of all industry-related regulations related to Agency Funding, Title IV refunds, and student stipends. Utilize and apply accounting knowledge and training to identify the proper treatment of funds and accounting entries.
6. Reconcile all balance sheet accounts as assigned in a timely manner. (monthly)
7. Review and analyze programmatic PNLs. (monthly)
8. Review A/R Aging for past-due account balances. Conduct an account audit and take necessary action for prompt resolution including submission for the collection process. (weekly)
9. Coordinate collection campaigns for past-due accounts of inactive WT Students.
10. Clear Title IV stale-dated stipend checks according to Department of Ed regulations. (weekly)
11. Independent reconciliation of all Petty Cash funds. (quarterly)
12. Help the Controller with end-of-month closing, by transferring/posting data from the student information system to the accounting system.
13. Ensure that all Charges, Scholarships, Title IV funds, and other adjustments are posted timely and correctly to student ledgers.
14. Ensure that Student Accounts Representatives keep up with the collection of student payments on a weekly basis, submitting reports weekly to designated recipients.
15. Ensure accurate daily reconciliation and timely submission of Student Accounts activity packets to the Accounting Clerk.
16. Maintain and populate programmatic/departmental budget reports quarterly. 
17. Maintain and update fix assets list.
18. Cross-train in various accounting department tasks.
19. Maintain well-organized files and records.
20. Participate in audits (TWC, Financial Aid, Annual, etc.) as needed.
21. Cooperate with other departments when necessary to complete all assigned tasks.
22. Perform other work-related assignments as needed. 
23. Trucking industry responsibilities and functions (IFTA filing, heavy highway tax filing, fixed asset records, A/R, A/P, balance sheet reconciliations, etc.) 

Requirements

EDUCATION,  EXPERIENCE, AND OTHER REQUIREMENTS:

1. Bachelor’s degree in accounting or related field or equivalent combination of education and experience.
2. 3 years of experience in bookkeeping or accounting in a corporate environment or a medium to large organization environment preferred.
3. Demonstrated knowledge of balance sheet reconciliations, regulating agency reporting, and participation in annual audits.
4. Travel between campuses or to other locations as required.
5. Must be able to work flexible hours, with a minimum of two split shift workdays each week.
6. Must have a valid driver’s license and minimum legal insurance coverage on a personal vehicle.
7. To telework, the employee is responsible for ensuring to have the needed equipment and technology to perform the essential job functions (i.e., cell phone, internet).

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

1. Ability to read, write, speak, and understand English fluently.
2. Strong verbal and written communication skills 
3. Must have strong analytical, organizational, interpersonal, and problem-solving skills.
4. Ability to evaluate objectively, fairly, and consistently.
5. Must be customer service oriented.
6. Must be creative and self-motivated.
7. Must be proficient in computer skills, including Microsoft Office products (Word, Excel, Outlook).
8. Must be able to meet deadlines.
9. Must have the ability to operate a computer and other normal office equipment.
10. Must have a personal cell phone to be used with the MFA. 
11. Knowledge of the trucking industry is preferred.
12. Ability and willingness to comply with school policies and procedures, and state and federal laws and regulations.

WORK ENVIRONMENT:

While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. 

While performing the duties of this job, the employee may occasionally be exposed to moving mechanical parts and vehicles. The noise level in the work environment may usually be quiet to moderate. 

PHYSICAL DEMANDS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed hereafter are representative of the knowledge, skills, and or abilities required to do this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. 

This above Job Description is not intended to be an all-encompassing list of responsibilities, skills, efforts, or working conditions associated with this position. It is intended to be a guideline reflecting the principal activities.

I do hereby certify that I have read and understand the above job description. I also understand and agree that Western Technical College has the right to change or otherwise modify this job description at any time.imb or balance, stoop, kneel, crouch, or crawl.