What are the responsibilities and job description for the Purchasing Agent position at Western Valley Meat Company?
Scope of Role:
The ideal candidate will be responsible for daily tasks that support the organizations purchasing needs. The person must be detailed oriented, strong organizational skills, excellent communication skills, both written and verbal, ability to multi-task and handle priorities under pressure, and strong customer service skills with a focus on providing exceptional service for our internal customers (internal departments). See below for a more detailed description of the position.
Key Responsibilities:
- Become a purchasing subject matter expert for the company in MRO and Plant Services.
- Evaluate vendors by price, quality, availability, lead time, and customer service/support.
- Support internal customers with their requisitions and sources MRO and Plant Services appropriately.
- Monitor MRO portal, process purchase orders written and systematically, and retrieve confirmations/ETAs.
- Negotiate Terms and Conditions, Payment Terms, and Pricing with vendors.
- Support and contribute to the organization cost savings, cost reduction, and mitigated avoidance goal.
- Develop and maintain vendor relationships.
- Support AP Department with reconciliations.
- Support Warehouse Manager and Procurement Director with organizational standardization and processes, New Vendor Setup Portal, implementation of new ERP system and business strategy.
- Support FedEx/UPS deliveries incoming and outgoing requests.
- Work closely with Warehouse Supervisor and internal customers such as Maintenance, Safety, and other departments on current consumables, new item for sample testing and approval for new item setup.
- Own the purchasing process and maintain/record keeping (Document Control), follow up with vendors on getting the correct/up to date certificate of insurance, W-9, and NDAs.
- Complete credit applications with supporting documentation for Director of Procurements signature.
- All other duties and special projects as assigned.
- Report directly to Procurement Director
Requirements
- High School Diploma or GED
- Preferred associate degree: further education in Business Administration or related field is a plus.
- Minimum of 2 to 4 years of experience in a Purchasing Agent role within the Food & Food Processing industry.
- Works well independently and with others
- Good communication skills
- Organized with attention to details
- Ability to work in a fast-paced and stressful environment
- Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.
- Experience in handling both inbound and outbound calls and email correspondence professionally and timely.
- Proven ability to manage data entry tasks accurately and efficiently.
- Organize and maintain a central filing system, make photocopies, fax, and file documents as required.
- Demonstrated ability to work collaboratively in a team environment.
- Maintain regular attendance, punctuality, and ability to follow directions from Management and Leadership.
Western Valley Meat Company is an Equal Opportunity Employer. Candidates are evaluated and selected based on their qualifications for the job in question. We do not base our employment decisions on employee's or applicant's citizenship, race, age, color, sex, religion, natural origin, sexual orientation, handicap, or disability, marital status, veteran status, reproductive health decision making, or any other basis prohibited by local, state, or federal law.
